Description: AGENDAHED.JPG
  

Item No:                    4.C.1.

 

Meeting Date:           July 8, 2013

 

From:                          Ray Sharp, Interim City Manager

 

Subject:                      Resolution authorizing Amendment 1 to Task Order 3 with KEMA, Inc. services related to Department of Energy (DOE) reporting

 

 


Staff Recommendation:

Staff recommends authorizing execution of Amendment 1 to Task Order 3 with KEMA, Inc. for an additional $49,000.00 to assist the City in meeting DOE reporting requirements under the Smart Grid Investment Grant (SGIG).

 

Analysis:

SGIG requires the City to submit various reports and reporting metrics to the DOE.  The reports range from impact metrics and benefits documenting how the City’s project is impacting the utility.  Financial reports such as the quarterly financial report and report and project progress are also required.  The City is behind on some of the reporting.

 

This Amendment 1 will authorize KEMA, Inc. to reengage with the City and assist the Electric Utility to become current on the DOE reporting.  KEMA will also create the necessary financial and inventory reports.

 

Options:

1.  Approve the resolution authorizing execution of Amendment 1 to Task Order 3 with

     KEMA, Inc., or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The cost of these services will be funded from the SGIG with the City funding 50% from the Electric Utility budget.

 

Submission Date and Time:    7/8/2013 10:13 AM____

Department: _Electric Utility_________

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                      

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _BLM,______________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1070-531.34-10___

 

Project No. __SMARTG________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT 1 TO TASK ORDER NO. 3 WITH DNV KEMA FOR PROFESSIONAL CONSULTING SERVICES RELATED TO THE SMART GRID INVESTMENT GRANT (SGIG) REPORTING FOR AN ADDTIONAL $49,000.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment 1 to an existing Task Order with KEMA, INC. whose address is 67 South Bedford Street, Suite 201E, Burlington, MA  01803, for professional services related to DOE reporting required under the Smart Grid Investment Grant.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __8th___ day of ___July__ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

_________________________________

City Clerk