Description: AGENDAHED.JPG
  

Item No:                    4.C.7.

 

Meeting Date:           July 22, 2013

 

From:                          Raymond S. Sharp, Interim City Manager

 

Subject:                      Resolution authorizing Task Order No. 4 to KEMA, Inc. for technical assistance in renegotiating a services contract with GE for smart grid hosting services.

 

 


Staff Recommendation:

Staff recommends approval of Task Order No. 4 to KEMA, Inc. in the not-to-exceed amount of $49,000 for technical assistance in renegotiating the contract with GE.

 

Analysis:

In November, 2011, the City Commission authorized a services contract with GE in the amount of $13,404,600 over ten years.  The services to be provided under the GE contract include software and data hosting services supporting the Smart Grid/AMI project, which was contracted separately.

 

The Smart Grid/AMI project is some six months or more behind schedule, and is likely to be delayed further.  This fact alone is cause to renegotiate the services contract, since the annual payments were predicated upon a delivery schedule far different than the current one.  Additionally, after some informal discussion with KEMA, the city believes that it is prudent to re-examine the scope and cost of the services contract and to enter into discussions with GE.

 

Task Order No. 4 provides funding for KEMA to support the city in this endeavor.  KEMA was previously selected as the city’s technology coach for the Smart Grid/AMI project because of their technical expertise and record of success in such projects, and they are well-suited to provide services to the city in this regard.  The task order is on a “time and materials” basis, meaning that we are charged as work is performed.  This authorization is proposed by staff as a not-to-exceed cost of $ 49,000.

 

Options:

1.  Authorize the Mayor and City Clerk to execute the agreement as presented; or,

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact: 

Apart from the cost of the task order, the future benefits are unknown.  However, staff believes that it is possible that the contract should be renegotiated with a benefit to the city of reducing the more than $13 million cost over the next ten years.  Funding for this expense will come out of the current Electric budget.

 

Submission Date and Time:    7/17/2013 3:15 PM____

 

Department: City Manager

Prepared by:  R. Sharp

Attachments:         Yes X No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _BLM,___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1070-531-3110____

 

Project No. __SMARTG_________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER #4 TO AN AGREEMENT FOR PROFESSIONAL SERVICES WITH KEMA, INC.; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with KEMA, INC., whose address is  67 South Bedford Street, Suite 201E Burlington, MA 01803, for Task Order No. 4 to an Agreement for Professional Services.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the  22nd day of July 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

___________________________________

City Clerk