Description: AGENDAHED.JPG
  

Item No:                    4.C.3.

 

Meeting Date:           August 12, 2013

 

From:                          Mike Thornton, Purchasing Manager, for

                                    DC Maudlin, Interim Public Works Director

 

Subject:                      Resolution authorizing an agreement with J & H Waterstop Utilities, Inc. for                                                construction services to rehabilitate Lift Stations 6A and 21

 

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of a Construction Services Agreement with J & H Waterstop, Inc. for a not to exceed amount of $72,957.00.

 

Analysis:

The purpose of this project is to contract with a qualified firm to provide construction services for the rehabilitation of two lift stations.  A lift station is a large pumping station used to move wastewater through the system to a treatment plant.  Their purpose is to keep wastewater moving toward the treatment plant.  It lifts wastewater from a low area in the system almost up to the surface where it begins another downhill run to another lift station until it arrives at the treatment plant.

 

The Public Works Department has identified lift stations 6A & 21 as being in need of rehabilitation. Due to age, many mechanical and electrical components are difficult to replace.  Lift station 6A is located at 1425 Braebury Drive and station 21 is located at 920 N. Shore Drive.

 

 

The benefits of this rehabilitation project will be the improvement of the system’s integrity, avoidance of excessive maintenance costs, and reduction of the risk of a system-wide failure causing overflows and spills which would possibly result in potential health and environmental hazards and fines from the Department of Environmental Protection (DEP).

 

Procurement Analysis:

On July 1, 2013, the Purchasing Division issued Invitation to Bid number 130491.  The bid was advertised in both The Daily Commercial and Orlando Sentinel.  It was also posted on-line at the City’s official on-line bid management system Public Purchase.  A mandatory pre-bid meeting/site visit was held.  There were 13 companies in attendance.  These companies ranged from contractors to sub-contractors or material suppliers.

 

On July 24, 2013, the City received sealed bids from three bidders.  The bidders along with their bids are summarized in this document.  J & H Waterstop Utilities, Inc. has been determined to be the most favorably priced responsive and responsible bidder and is recommended for award of the bid for this project.

 

Only one of the three vendors, Utility Technicians from Umatilla qualified for Local Vendor Preference under the City’s policy.  Applying the 2% preference did not result in them becoming the low bidder.  The original base bid was 21.75% higher than the low bidder.

 

Summary of Bids Received

 

Bid Item

J & H Waterstop Utilities

Orange City, FL

Utility Technicians

Umatilla, FL

Danus Utilities

Port Orange, FL

Lift Station 6A

$36,207.00

$53,957.00

$80,832.61

Lift Station 21

$36,750.00

$39,275.00

$62,429.55

Total Bid Price

$72,957.00

$93,232.00

$143,262.16

Percent Difference

0%

21.75%

49.1%

Local Vendor Preference

None

Tier II – 2%

None

LVP Adjusted Bid

$72,957.00

$91,367.96

$143,262.16

 

Options:

1.  Approve the resolution authorizing execution of the construction services agreement with J & H

     Waterstop Utilities, Inc.; or

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact: 

This project is budgeted in the current year and funds are available.

 

 

Submission Date and Time:    8/12/2013 10:19 AM____

 

Department: __Public Works___________

Prepared by:  _Terry Pollard____________                     

Attachments:         Yes__X__   No ______

Advertised:   _X___Not Required ______                     

Dates:   ___June 30, 2013______________                      

Attorney Review :       Yes___  No __X__

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. BLM,____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __044-4099-535-6310_

 

Project No. ___440002__________

 

WF No. ______WF0811329/002_ &

WF0811327/2_________________

 

Budget  ______$131,000.00_______

 

Available _____$103,202.76______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH J & H WATERSTOP UTILITIES, INC. FOR CONSTRUCTION SERVICES TO REHABILITATE THE LIFT STATIONS (6A AND 21) IN THE AMOUNT OF $72,957.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with J & H WATERSTOP UTILITIES, INC. whose address is P.O. Box 740925, Orange City, FL 32774 Lift Station Rehabilitation Services pursuant to Invitation to Bid 130491.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __12th__ day of ___August___ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

____________________________________

City Clerk