AGENDA MEMORANDUM

 

 

Meeting Date:           May 8, 2006

 

From:                          Edward F. Smyth, Jr., Assistant City Manager

 

Subject:                      Ra resolution of the city commission of the city of leesburg, florida, authorizing and directing the Ccity mManager to submit a grant application to the Ssecretary of Sstate’s Ooffice of Ccultural and Hhistorical Pprograms for the Leesburg Women’s Club/ Cultural Museum

 

 

Staff Recommendation:

Staff recommends the City Commission’s approval to submit an application for a Special Purpose Grant for the Renovation and Restoration of the Leesburg Women’s Club Building/Cultural Museum.

 

Analysis:

In 1981,  the City of Leesburg acquired the hHistoric Leesburg Women’s Club Building located at 111 South 6th Street.  The City used the building for office space during the renovation and expansion of the City Hall in 1987 through 1988.  After thatis period, the City granted first floor space in the building to the Leesburg Heritage Society for museum displays, and later granted first floor office space to the Leesburg Partnership. on the first floor.

In 1997 the City applied for and  was awarded a grant from the Secretary of State to perform an architectural survey of the building, with the intent to undertake the renovation and restoration of the building.  The survey was conducted and completed by James Senatore, Architect in 1998.  The survey included proposals that would restore the original historic exterior characteristics, modernize and upgrade the plumbing and electrical systems, add an elevator for second floor access and public restrooms for use during downtown events, plus renovate both the first and second floors of the building.

This application is proposing a multi-phased approach for the project.  In this first application  T the City would perform a detailed engineering evaluation of the overall structure, perform the renovations on the first floor, upgrade the plumbing and electrical systems and restrooms, and add an ADA compliant restroom there.  In addition iIt is also possible that we could proceed with the exterior restorations and add the exterior structure that will house the elevator.

In successive applications we will request funding to install an elevator, add an exterior emergency stairway, bring the primary stairway into compliance with the existing building codes, renovate the second floor, add two2 ADA compliant restrooms on the second floor, upgrade the HVAC system to accommodate both the first and second floors, and restore the second floor windows to modern historically appropriate systems.

 

Options:

1.  Authorize staff to submit the grant application

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The Special Purpose Grants-in-Aid isare a 50/50 match to a  maximum reimbursable amount of $350,000 and require completion of the funded project within 2 years of accepting the grant.  It is anticipated that the City will make application for at least one additional grant under this program to complete the project.  The Recreation and Parks Department has budgeted intends to seek budget approval for $700,000 each year for this project in (FY 2007-08, FY 2008-09, and FY 2009-10) as  shown in the a part of their Capital Improvement Plan.

 

Submission Date and Time:    5/5/2006 12:53 PM5/3/2006 12:18 PM5/2/2006 9:48 AM4/27/2006 3:13 PM4/27/2006 2:58 PM4/26/2006 5:52 PM____

 

Department: ______________________

Prepared by:  ______________________                      

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ______RS_____________

 

Account No. __031-8121-572-6210________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available ______$350,000_______________

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO SUBMIT A GRANT APPLICATION TO THE SECRETARY OF STATE’S OFFICE OF CULTURAL AND HISTORICAL PROGRAMS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the City Manager is hereby authorized to submit a grant application to the Secretary of State’s Office of Cultural and Historical Programs whose address is Grants, Division of Cultural Affairs, R.A. Gray Building, 3rd Floor, Tallahassee, Florida 32399-0250                for a Special Purpose Grant in the amount of $350,000.00 for the purpose of renovating and restoring the Historic Leesburg Women’s Club Building located at 111 South 6th Street, Leesburg, Florida.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the ___8th__ day of ___May______ 20064.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk