AGENDA MEMORANDUM

 

 

Meeting Date:           May 22, 2006

 

From:                          Stan Carter, Information Technology Director

 

Subject:                      Purchase requisition for GenMap replacement software from OneGIS

 

 

Staff Recommendation:

Staff recommends that the Ccommission approve purchase requisition 36556 in the amount of $25,000 for the purchase of OnPoint GIS software from OneGIS.

 

Analysis:

 

The OnPoint software is needed to replace the old GenMap software which is not compatible with ESRI GIS software.  The cost of the software is $25,000. Software maintenance will cost $9,000 per year beginning with the second year.

 

This is a sole source purchase.  The competitive bid process was not required.  The City requires the use of  ESRI compatible software products to accommodate the City’s ESRI GIS system.  OneGIS, 115 Perimeter Center Place NE, Suite 942, Atlanta, GA 30346 is the only reseller of a GenMap replacement.

 

Options:

1.  Approve the purchase of OnPoint software from OneGIS.

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

Funding in the amount of  $25,000 in Electric Department account number 041-1062-531-52.10,  project 415880 and will be transferred to Information Technology Department account number 001-1633-513-5210 to accommodate purchase.

 

Submission Date and Time:    5/18/2006 3:09 PM____

Department: __Information Technology

Prepared by:  ___Stan Carter  ________                      

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No _X__

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________ ________RS__________

 

Account No. _001-1633-513-5210__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  __$289,500      __________

 

Available __$25,000____________