recommends adopting the attached resolution
, authorizing the Mayor and
City Clerk to execute the lease proposal .
Community Development Department consists of
the Planning & Zoning Division and the Building Services Division
a total of 18 people. They are all currently housed at 214 North 5th Street, across from City Hall, in the former Newman
Building. This building was purchased by the City in 1998
with the intention to utilize the building for 5 years, and then demolish it
for additional downtown parking. There were originally only 8 people in this
department is responsible for all of the regulatory activities associated with
planning, zoning and construction throughout the City and within the areas
being annexed into the City. They are the official keeper of all records
connected with any development or improvement through project closed-out, many
of which remain in process for 18 months or more. With the current level of
development and construction that is occurring within our areas o
the department’s usable floor space is rapidly being taken over for records
retention purposes, reducing the available space for people to
perform their daily activities.
standards for both private and public sector office space recommend that
clerical workers should be allocated approximately 48 square feet for each
FTE. This does not include hallways, restrooms
; file storage, copy spaces, storage
(records and/or supplies), telephone, data or equipment room spaces, or public
spaces (meeting rooms,
reception areas, and counter space ).
addition to space for clerical activities, Planners, Building Inspectors and
others in the department who are required to review building and site plans,
require an additional 48 s
feet of space to accomplish this function. Taking the current
number of employees , and the space requirements necessary
for them to perform their daily work, the department’s space requirements
exceed the currently available space.
Although we anticipate having some space available in the remodeled library, and perhaps enough space to fully meet this departments needs, construction delays to-date have delayed this option. It is expected that this newly remodeled space will not be available for occupancy for two (2) years.
not any space available in City owned facilities that is capable of
accommodating this department, thus we propose to lease space from Sun Trust in
the 1300 Citizens Blvd building. The location is adjacent to downtown,
easily accessible by the department’s customers and citizens,
will provide the space necessary for the department to accomplish its mission
and adheres to the Values of Excellence, Open & Accessible Government,
Fiscal Responsibility, Professionalism and a Caring Organization.
lease agreement is for
(2) years with a
one (1) year option
at a rate of $18.00 per billable square foot ($124,866 the first year)
increasing by 3.5% each year. The lease includes
1. Adopt the attached resolution;
2. Such alternative action as the Commission may deem appropriate.
Authorized funds were not specifically appropriated
in account number __________________ in the adopted budget policy. $___________ is
available within the __________ category for this purpose. A budget amendment
will be available for the full amount of this lease.
Prepared by: E.F. Smyth, ACM
Attachments: Yes X No ______
Advertised: ____Not Required X
Attorney Review : Yes X No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Project No. ___________________
WF No. ______________________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE
PROPOSAL WITH SUN TRUST REAL ESTATE CORPORATION FOR LEASED SPACE FOR THE
COMMUNITY DEVELOPMENT DEPARTMENT LOCATED AT 1300 CITIZENS BLVD, LEESBURG,
FLORIDA; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to
agreement with Sun Trust Real Estate Corporation whose address is 200 South Orange Avenue, M.C.
2032, Orlando, Florida 32801 , to accept the
lease proposal for 6,032 square feet of
office space located at 1300 Citizens Blvd., Leesburg, Florida, for a term of four ( 4)
years with two ( 2) four ( 4)
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg,
Florida, at a regular meeting held the _
12th__ day of