AGENDA MEMORANDUM

 

 

Meeting Date:           July 1024, 2006

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Approval of Purchase Requisition #36770 to Cummins Power South, LLC for the Public Works Department

 

Staff Recommendation:

Staff recommends approval of purchase requisition #36770 to Cummins Power South, LLC for a generator  for in the amount of $87,568.32.

 

Analysis:

This purchase is for a new emergency back-up generator for City Hall.  This new generator will provide emergency power to City Hall in the event power to the building is lost.  This purchase is part of the City Hall pedestrian plaza and parking lot construction project.  The new generator has an improved noise attenuation system which will reduce the amount of noise affecting area residences and businesses.  This new generator will be placed into service in conjunction with the parking lot construction project.

 

The Purchasing Department issued Invitation to Bid LB-06-11.  Potential suppliers were notified both through direct solicitations and DemandStar.com.  On June 26, 2006, Purchasing received one response to the Invitation to Bid.  The responding vendor, Cummins Power South, LLC, was responsive and proposed equipment that fully meets the specifications.  The quoted price is reasonable and very close to the initial cost estimate.

 

Options:

1.  Approve the purchases as stated above for  in the total amount of $87,568.32; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are available in the City Hall Parking Lot CIP account. and will be transferred to this element/object to fund this purchase as part of the project.

 

 

Submission Date and Time:    7/21/2006 4:26 PM7/19/2006 2:50 PM7/13/2006 1:59 PM7/12/2006 4:47 PM7/12/2006 4:03 PM7/12/2006 1:34 PM7/12/2006 8:38 AM____

 

Department: _Public Works____________

Prepared by:  _Mike Thornton__________                     

Attachments:         Yes_X__   No ______

Advertised:   _X___Not Required ______                     

Dates:   _June, 15, 2006_- DemandStar__                     

Attorney Review :       Yes___  No __X__

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager _______RS____________

 

Account No.__031-5193-519.64-10___

 

Project No. __ 310051____________

 

WF No. _______WF0328047 / 001______

 

Budget  __- _____$-1,050,000 0 -_________________ ___

 

Available ____- 0 -$  989,450______ ______________