AGENDA MEMORANDUM

Meeting Date:           July 24, 2006

From: Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition 36806 to GPServ, Inc. for the Public Works Department

Staff Recommendation:

Staff recommends approval of purchase requisition #36806 to GPServ, Inc. for survey equipment for $69,993.50.

Analysis:

The Public Works Department requested to purchase GPS based survey equipment for use in the field. This equipment uses Global Navigation Satellite System (GNSS) technology for advanced surveying functionality and accuracy.  This equipment will enhance and is compatible with the Trimble equipment already owned by Public Works.

The Purchasing Division issued Invitation to Bid LB-06-13.  The Invitation to Bid was solicited directly from 4 vendors and advertised nationally on DemandStar.com.  On June 23, 2006 the Purchasing Division received one bid response.  The one bid response from GPServ, Inc. of Sanford, Florida was determined to be complete and responsive.  The price bid was determined to be reasonable.  The price bid was lower than previous estimates the city had received for the same equipment.

Options:

1.  Approve the purchases as stated above for $69,993.50; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds of $75,000 were budgeted for GPS and survey equipment purchases.  $67,234.00 is available in the Machinery & Equipment line item for this purchase.  A transfer of $2,759.50 will be processed from the Minor Furniture & Equipment line item for the balance.

Submission Date and Time:    7/21/2006 4:26 PM____

Department: __Public Works__________ Prepared by:  __Mike Thornton________                       Attachments:         Yes__X__   No ______ Advertised:   _X___Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No __X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                           Submitted by: City Manager _______RS____________

Account No. _001-1731-539.64-10___ Project No. __NA_______________ WF No. _____NA_______________ Budget  _____$75,000____________ Available ____$69,994.00_________