AGENDA MEMORANDUM

Meeting Date:           July 24, 2006

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition 36806 to GPServ, Inc. for the Public Works Department

 

Staff Recommendation:

Staff recommends approval of purchase requisition #36806 to GPServ, Inc. for survey equipment for $69,993.50.

 

Analysis:

The Public Works Department requested to purchase GPS based survey equipment for use in the field. This equipment uses Global Navigation Satellite System (GNSS) technology for advanced surveying functionality and accuracy.  This equipment will enhance and is compatible with the Trimble equipment already owned by Public Works.

 

The Purchasing Division issued Invitation to Bid LB-06-13.  The Invitation to Bid was solicited directly from 4 vendors and advertised nationally on DemandStar.com.  On June 23, 2006 the Purchasing Division received one bid response.  The one bid response from GPServ, Inc. of Sanford, Florida was determined to be complete and responsive.  The price bid was determined to be reasonable.  The price bid was lower than previous estimates the city had received for the same equipment.

 

Options:

1.  Approve the purchases as stated above for $69,993.50; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds of $75,000 were budgeted for GPS and survey equipment purchases.  $67,234.00 is available in the Machinery & Equipment line item for this purchase.  A transfer of $2,759.50 will be processed from the Minor Furniture & Equipment line item for the balance.

 

Submission Date and Time:    7/21/2006 4:26 PM____

Department: __Public Works__________

Prepared by:  __Mike Thornton________                      

Attachments:         Yes__X__   No ______

Advertised:   _X___Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __X__

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager _______RS____________

 

Account No. _001-1731-539.64-10___

 

Project No. __NA_______________

 

WF No. _____NA_______________

 

Budget  _____$75,000____________

 

Available ____$69,994.00_________