AGENDA MEMORANDUM

 

Meeting Date:           July 24, 2006

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #36715 to Checkpoint Systems, Inc. for the Library

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition #36715 to Checkpoint Systems, Inc. for Library Services for $37,190.

 

Analysis:

This requisition is for the purchase of two (2) patron self-checkout stations for the Leesburg Public Library.  Library patrons may use these stations to check out books and other materials.  The system also integrates with the security system to alert staff to any items being removed from the library without being checked out.  The purchase price of $37,190.00 includes two (2) workstations, hardware, software, radio frequency tags/labels, installation, and training.

 

As a member library in the County system, the City must implement like systems currently used by the County to provide compatibility, conformity, and consistency among the branches in the system.  The County uses this system from Checkpoint Systems, Inc. This is a single source purchase with the same pricing offered to the County Library System.

 

Options:

1.  Approve the purchase as stated above for of $37,190.00; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are available in the account indicated and are being replenished through a contribution from The Friends of the Library.

 

Submission Date and Time:    7/19/2006 3:08 PM____

 

Department: _Library Services__________

Prepared by:  _Mike Thornton ________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __X__

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ________RS___________

 

Account No. 031-7111-571.64-10__

 

Project No. _310071___________

 

WF No. ____NA______________

 

Budget  __   $612,190__________

 

Available __ $538,838_______