AGENDA MEMORANDUM

Meeting Date:           July 24, 2006

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution Authorizing Execution of the Agreement with RS Supply Inc to install a fence at the City dog park for the City of Leesburg pursuant to LB-06-08.

Staff Recommendation:

Staff recommends adoption of the resolution authorizing the execution of the agreement with RS Supply Inc. for furnishing materials and installation of the dog park fence for $27,233.84 pursuant to LB-06-08.

Analysis:

This fence will be installed at the approved location for the City dog park and will form the foundation of further improvements on this project.  The fence material selected to be installed is a polyester resin coated welded wire fence.  This fence material is an alternate to conventional vinyl coated chain link fence.  The Smartuff product is aesthetically pleasing and appropriate for this use.  The cost of this type of fence over conventional vinyl coated chain link is only 3% higher.

The Purchasing Department issued LB-06-08. The Invitation to Bid was advertised both in newspapers and on Demandstar.com.  On June 12, 2006 we were in receipt of 9 responses.  RS Supply was the only vendor to offer an alternate to vinyl coated chain link fence.  The alternate offered is Smartuff fence.  The Recreation and Parks staff evaluated the product and deemed it a desirable and suitable alternate for this particular project.

Options:

1. Approve the attached resolution authorizing execution of the agreement with RS Supply Inc.  for $27,233.84, or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds are available in the appropriate Capital Project Parks Improvement account.

Submission Date and Time:    7/21/2006 4:26 PM7/19/2006 3:05 PM7/19/2006 2:52 PM____

Department: __Recreation & Parks_______ Prepared by:  __Mike Thornton_______                      Attachments:         Yes__X  No ______ Advertised:   _X__Not Required ______ Dates:   _April 10, 2006_______                      Attorney Review :       Yes_X_  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No.  031-8124-572.63-10 Project No. __310081__________ WF No. ____NA______________ Budget  ____$218,450.00_______ Available ___$74,999.62_________