AGENDA MEMORANDUM

Meeting Date:           July 24, 2006

From: Mike Thornton, Purchasing Manager

Subject:                      Resolution Authorizing Execution of the Agreement with Compton-Peachee Construction, Inc. to design and build three corporate hangars for the Leesburg Airport pursuant to RFP-05-03

Staff Recommendation:

Staff recommends adoption of the resolution authorizing execution of the agreement with Compton-Peachee Construction, Inc. for $600,400 pursuant to RFP-06-03.

Analysis:

On March 2, 2005 the City Commission approved Resolution 7321 authorizing a Joint Participation Agreement with the State in the amount of $650,000.  This agreement provides funds for the construction of new hangars at the Leesburg Regional Airport.  The hangars will provide additional enclosed plane storage, further improving the services the airport is able to provide.  The leasing of these hangars will provide an ongoing source of revenue for the airport.

The Purchasing Division issued RFP-06-03 requesting proposals for the design and construction of the corporate hangars.  The Request for Proposal was advertised both in local newspapers and on Demandstar.com.  On June 22, 2006 Purchasing received 3 sealed proposals.  The proposals were evaluated reviewed by the evaluation team and the firm of Compton-Peachee Construction, Inc. of Lakeland, Florida was selected as the successful vendor.  Their proposal is complete and responsive and the proposed price is the lowest price submitted.

Options:

1. Approve the attached resolution authorizing the execution of the agreement with Compton-Peachee Construction, Inc. in the amount of $600,400.00, or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

This project is funded with both State grant and City funds.  The City will bear all expenses up front.  The State will reimburse up to 50% of the completed project costs up to a maximum of $325,000.  There is $590,000 budgeted for this project within the account.  Currently there is sufficient money in this account to cover the overage on this specific project.

Submission Date and Time:    7/21/2006 4:26 PM7/15/2006 9:31 AM7/13/2006 3:25 PM____

Department: _Airport____________ Prepared by:  _Mike Thornton_________                      Attachments:         Yes_X__   No ______ Advertised:   _X___Not Required ______ Dates:   _April 1, 2006____________                      Attorney Review :       Yes_X_  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _031-1821-542.62-10 Project No. __310018___________ WF No. ____WF336816 / 001____ Budget  ____$ 1,849,485____________ Available ___$ 857,873.24__________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COMPTON-PEACHEE CONSTRUCTION, INC. FOR THE DESIGN AND BUILD OF THREE CORPORATE HANGARS FOR THE LEESBURG AIRPORT.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with COMPTON-PEACHEE CONSTRUCTION, INC. whose address is 6205 New Tampa Highway, Lakeland, Florida 33815, for the DESIGN AND CONSTRUCTION OF THREE CORPORATE AIRPORT HANGARS AT THE LEESBURG REGIONAL AIRPORT pursuant to RFP-06-03.

             THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _____ day of _________ 2006

         __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk