Staff recommends awarding Bid LB-06-08 to USA Steel Fence Company and adopting a resolution authorizing execution of an agreement with USA Steel Fence Company for $75,079.25 pursuant to LB-06-08.
The purpose of this bid is for contracting of all labor and materials for installation of a decorative vinyl fence at the Sleepy Hollow Sports Complex. Potential suppliers were notified both through Demandstar.com and legal notices published in local newspapers. On May 12, 2006 the Purchasing Division received nine bid responses. Attached is a copy of the tabulation sheet as well as the contract. Staff reviewed the bid responses for conformity to terms, conditions and specifications of the bid as well as costs. USA Steel Fence Company is the lowest responsive bidder for the Sleepy Hollow Sports Complex project with a bid of $101,942.00. The amount of fence to be installed has been reduced from the initial bid because a local developer installed a vinyl fence along the south boundary of the complex. The revised price of the project is now $75,079.25.
The lowest bidder was deemed non-responsive after submitting an incomplete bid quotation. The omissions by the vendor were material and could have an affect on the accuracy or validity of the quote they submitted.
1. Approve the resolution authorizing the agreement with USA Steel Fence Company for $75,079.25, or
2. Such alternative action as the Commission may deem appropriate
A total of $75,079.25 is available in the account and category specified for this purpose.
Department: _Recreation and Parks____
Prepared by: _Mike Thornton_________
Attachments: Yes_X__ No ______
Advertised: Yes_Not Required ______
Attorney Review : Yes_X_ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager _______RS____________
Account No. _031-8125-572.63-10__
Project No. __310081____________
WF No. _____WF065429 / 003____