AGENDA MEMORANDUM

 

 

Meeting Date:           October 9, 2006

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of a contract with Mark Cook Builders, Inc. for the construction of a new Operations Building at the Canal Street Waste Water Treatment Facility:  Bid LB-06-09 - Award to Mark Cook Builders, Inc. for $863,112

 

 

Staff Recommendation:

Staff recommends awarding Bid LB-06-09 to Mark Cook Builders, Inc. and adopting a resolution authorizing execution of an agreement with Mark Cook Builders, Inc. for $863,112 pursuant to LB-06-09.

 

Analysis:

The purpose of this bid is for the contracting of all labor, materials and equipment for the construction of a new Operations Building at the Canal Street Waste Water Treatment Facility.  The construction of this building is part of the Canal Street WWTF upgrade project.  This building will be replacing the existing Operations Building.  The new building will serve as the Operations Center for the plant as well as house administrative offices and a training room.  The building will also serve as the termination point for all remote systems monitoring (SCADA).

 

The Purchasing Division advertised for bids and on June13, 2006 received 4 bids.  The low bidder was Mark Cook Builders, Inc.  The bid tabulation sheet is attached showing all bid amounts submitted.  Mark Cook Builders, Inc. has been deemed the lowest responsive bidder.

 

The bid requested contractors to provide a price for a 150 day project completion and a 180 day completion.  The price for the 180 day completion will be used.  The bid also requested an additive item of the parking lot to be bid.  The bids submitted for this additive item were deemed too high.  The parking lot is being redesigned by the engineer for economics.  It will be bid out separately at a later date.

 

Options:

1.  Approve the resolution authorizing the agreement with Mark Cook Builders, Inc. for $863,112, [wp1] or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

There is currently $500,000 dollars in the specified account in fiscal year 2006.  A budget adjustment will be presented to the commission reflecting additional funding from Water and Wastewater Impact Fees. 

 

 

Submission Date and Time:    10/5/2006 2:58 PM____

 

Department: _Water________________

Prepared by:  _Mike Thornton________                     

Attachments:         Yes_XX_   No ______

Advertised:  Yes__Not Required ______                      

Dates:   _May 7, 2006________________                     

Attorney Review :       Yes_X_  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager _________RS__________

 

Account No. _044-4099-535.62-10_

 

Project No. __440006___________

 

WF No. _____WF410417 / 001___

 

Budget  _____$863,112______[wp2] ___

 

Available ____$863,112_________

 

 


 [wp1]This is a 73% cost over-run

 [wp2]CIP only shows $300,000