AGENDA MEMORANDUM

 

 

Meeting Date:           October 9, 2006

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of a contract with AmeriSeal of Ohio, Inc. for resurfacing and restriping at the Leesburg International Airport:  Sole Source Bid – Resurfacing and restriping at the Leesburg Regional Airport – award to AmeriSeal of Ohio, Inc. for $150,000

 

 

Staff Recommendation:

Staff recommends adopting a resolution authorizing execution of an agreement with AmeriSeal of Ohio, Inc. for $150,000.

 

Analysis:

This is a sole source purchase for resurfacing and re-striping at the Leesburg International Airport.  Airport Manager Charlie Weller selected a product called Grip-Flex., which is a proprietary Thermoplastic Coal Tar Emulsion.  The FAA has approved this product for use under engineering brief 35a and it has been applied at hundreds of airports across the country as well as many in Florida.  The Grip-Flex product provides a lower cost of ownership than conventional surface sealing methods.

 

The Florida Department of Transportation is providing a cost share grant not to exceed $160,000 (previously approved by the Commission) which the City must match with at least $40,000.

 

The Purchasing Division has deemed this product a sole source purchase as it is a proprietary product provided in the United States only by AmeriSeal of Ohio, Inc.

 

Options:

1.  Approve the resolution authorizing the agreement with AmeriSeal of Ohio for $150,000, or 

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

This project was approved in the 2005-2006 10 year CIP plan.  Currently, $150,281.50 is available for this project.  The City will be reimbursed up to $160,000 by FDOT after the project has been completed.  The City portion of this project should not exceed $40,000.

 

 

Submission Date and Time:    10/5/2006 2:58 PM____

 

Department: _Airport_______________

Prepared by:  _Mike Thornton________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes_X_  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ________RS___________

 

Account No. 031-1821-542.63-10___

 

Project No. __310018____________

 

WF No. _____WF0328013 / 001___

 

Budget  _____$150,000___________

 

Available ____$150,281.50_________