AGENDA MEMORANDUM

Meeting Date:           October 9, 2006

From: Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of a contract with AmeriSeal of Ohio, Inc. for resurfacing and restriping at the Leesburg International Airport:  Sole Source Bid – Resurfacing and restriping at the Leesburg Regional Airport – award to AmeriSeal of Ohio, Inc. for $150,000

Staff Recommendation:

Staff recommends adopting a resolution authorizing execution of an agreement with AmeriSeal of Ohio, Inc. for $150,000.

Analysis:

This is a sole source purchase for resurfacing and re-striping at the Leesburg International Airport.  Airport Manager Charlie Weller selected a product called Grip-Flex., which is a proprietary Thermoplastic Coal Tar Emulsion.  The FAA has approved this product for use under engineering brief 35a and it has been applied at hundreds of airports across the country as well as many in Florida.  The Grip-Flex product provides a lower cost of ownership than conventional surface sealing methods.

The Florida Department of Transportation is providing a cost share grant not to exceed $160,000 (previously approved by the Commission) which the City must match with at least $40,000.

The Purchasing Division has deemed this product a sole source purchase as it is a proprietary product provided in the United States only by AmeriSeal of Ohio, Inc.

Options:

1.  Approve the resolution authorizing the agreement with AmeriSeal of Ohio for $150,000, or 

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

This project was approved in the 2005-2006 10 year CIP plan.  Currently, $150,281.50 is available for this project.  The City will be reimbursed up to $160,000 by FDOT after the project has been completed.  The City portion of this project should not exceed $40,000.

Submission Date and Time:    10/5/2006 2:58 PM____

Department: _Airport_______________ Prepared by:  _Mike Thornton________                      Attachments:         Yes_X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes_X_  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ________RS___________

Account No. 031-1821-542.63-10___ Project No. __310018____________ WF No. _____WF0328013 / 001___ Budget  _____$150,000___________ Available ____$150,281.50_________