AGENDA MEMORANDUM

Meeting Date: November 13, 2006

From:                          Kenneth L. Thomas, Director of Housing & Economic Development

Subject:                      Resolution authorizing change order #2 with Mark Cook Builders, Inc. for installation of a new roof for the Leesburg Business & Technology Center (LBTC)/Incubator

Staff Recommendation:

Staff recommends approval of change order #2 with Mark Cook Builders, Inc. for the installation of a new roof for the LBTC for $52,440.00 at the Leesburg Business & Technology Center (LBTC)/Incubator.

Analysis:

The LBTC will provide space for small and emerging companies and technology entrepreneurship by enabling rapid growth of incubator clients.  The LBTC is currently being renovated to allow for 12 newly renovated offices that will facilitate space for eight (8) new businesses and the remaining offices will be occupied by the Housing & Economic Development Department.  The proposed change order is to allow for removal of the existing rubber roof, and installation of a new base underlayment, mopped granular rubber roof.  The new roof will have a life expectancy of approximately 15 years.  The cost of the change order ($52,440.00) will be paid from grant funding provided by USDA Rural Development and City General funding.

This request requires a two-step approval.  If approved by the Commission, Staff will then apply for a contract change order with the USDA Rural Development Agency.  Approval from the USDA Rural Development Agency is necessary prior to spending grant funds.

Options:

1.  Approve the proposed change order #2 for $52,440.00; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funding is pending USDA approval.  Once the change order is approved by the Commission the City can obtain approval from the USDA.

Submission Date and Time:    11/9/2006 12:22 PM____

Department: ______________________ Prepared by:  ______________________                      Attachments:         Yes____   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______wp___________                                    Deputy C.M. ___________________                                          Submitted by: City Manager _________RS__________

Account No. _031-5193-519-62-10_ Project No. __310051___________ WF No. _____210893 Job1_______ Budget  ______$52,440__________ Available _____$52,440__________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER #2 WITH MARK COOK BUILDERS, INCORPORATED FOR INSTALLATION OF A NEW ROOF AT THE LEESBURG BUSINESS & TECHNOLOGY CENTER (INCUBATOR); AND PROVIDING AN EFFECTIVE DATE. 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Mark Cook Builders, Incorporated whose address is 511 North Canal Street for installation of a new roof for the Leesburg Business & Technology Center (Incubator).

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of _November_ 2006

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk