AGENDA MEMORANDUM

 

 

Meeting Date:           November 13, 2006

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Change Order #2 with Wagner Construction Company LLC for the Air Traffic Control Tower Project

 

 

Staff Recommendation:

Staff recommends approval of Change Order #2 with Wagner Construction Company, LLC.

 

Analysis:

When bid specifications for the Air Traffic Control Tower were developed, the engineering firm (Wilbur Smith Associates) allowed for only basic electronics and security packages.  The contractor bid accordingly.  Wagner Construction Company, LLC received the contract to provide all of the electronics and security equipment for the tower; Robinson Aviation, Inc. (RVA), was the sub-contractor that performed the work.  RVA strongly suggested that the electronics be upgraded to provide significantly improved reliability, thus reducing equipment downtime and repair costs.  The upgraded equipment has been installed in the ATCT and is working superbly.  The tower has been inspected and certified by the Federal Aviation Administration.  Comments by the Federal Inspector, Ms. Rhonda Phillips, and the Tower Supervisor of Orlando International, have been very positive.

 

Please note that Robinson Aviation (RVA), Inc. also has the contract with the Federal Aviation Administration to staff the tower.  RVA also provides staff for over 100 such contract towers through out the United States and Puerto Rico.

 

The cost associated with Change Order No. 2 represents the improved electronics package, all added security features/equipment, and all electric changes (conduit, wire runs, switches, etc.) to accommodate the upgraded electronics and added security devices.  

 

Options:

1.  Approve Change Order #2 with Wagner Construction Company LLC

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The total cost of Change Order #2 is $89,535.24.  Approval of this change order will require a budget amendment.  The proposed source of funds will include $55,000 from account #001-1821-542-6310 and the balance from 001-7111-571-6410.  The former funding source (General Fund, Capital Projects Fund, Improvements Other Than Buildings, Project #310018) will have funds available due to changes in anticipated FDOT funding.  Since the FDOT will not fund the Cracker Barrel taxilane and ramp project, but will fund the 2nd Phase FBO Ramp Space project, the difference in the cost of the two projects will release $55,000 in General Fund proceeds to be used for this change order.  The latter funding source (General Fund, Library Department, Machinery and Equipment) will have $34,535.24 available due to project savings on the new library.

 

 

Submission Date and Time:    11/9/2006 12:22 PM____

 

Department: ___Airport ____________

Prepared by:  ___Charlie Weller_______                     

Attachments:       Yes __X_   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                      

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __031-1821-542-6310_

 

Project No. ____310018_________

 

WF No. _______65407__________

 

Budget  _______ $89,535.24______

 

Available ______ $89,535.24______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER #2 WITH WAGNER CONSTRUCTION COMPANY, LLC FOR THE AIR TRAFFIC CONTROL TOWER PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Change Order #2 with Wagner Construction Company, LLC whose address is 1903 Greenleaf Lane, Leesburg, Florida 34748 for the Air Traffic Control Tower project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of __November_______ 2006

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk