Staff recommends awarding Bid No. LB-06-07 for Carver Heights drainage infrastructure to Superior Asphalt of Central Florida, Inc. and adopting a resolution approving a contract with Superior Asphalt of Central Florida, Inc. for $465,554.88.
This project will improve the storm drain infrastructure in Carver Heights and is similar to the work previously completed in Heritage Estates. . This work is funded by a Florida Small Cities Community Development Block Grant (CDBG).
On August 13, 2006, the Purchasing Division advertised the invitation to bid on this project per the CDBG grant requirements. Staff held a mandatory pre-bid conference August 23, 2006 and four contractors attended. September 13, 2006 the City received one bid response. Staff deemed the sole respondent, Superior Asphalt of Central Florida, Inc. the sole responsive and responsible vendor.
The City submitted an application for a sole bidder variance as required by the grant. On October 27, 2006, the City received an approval letter from the State of Florida Department of Community Affairs. This letter is attached for your review.
1. Approve the purchase as stated above for $465,554.88, or
2. Such alternative action as the Commission may deem appropriate
Budget carry forwards have been set aside in the amount of $360,400 for this purpose. The remaining funds are available and can be transferred from account 014-5171-537-91-60.
Department: __Environmental Services _
Prepared by: __Mike Thornton_______
Attachments: Yes__X_ No ______
Advertised: YES_Not Required ______
Dates: August 13, 2006_____________
Attorney Review : Yes_X_ No ____
Reviewed by: Dept. Head ________
Finance Dept. _wp_________________
Deputy C.M. ___________________
City Manager ________RS___________
Account No. _014-5171-537-63-10__
Project No. ___140002___________
WF No. ______311740___________
Budget ______ $465,555_________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SUPERIOR ASPHALT OF CENTRAL FLORIDA, INC. TO PROVIDE INFRASTRUCTURE CONSTRUCTION SERVICES IN THE CARVER HEIGHTS AREA, PURSUANT TO BID NO. LB06-17; AND PROVIDING FOR AN EFFECTIVE DATE. .
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with SUPERIOR ASPHALT OF CENTRAL FLORIDA, INC. whose address is 444 S. Rositer Street, Mount Dora, Florida 32756 for drainage infrastructure construction services in Carver Heights pursuant to bid number LB-06-17.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of __November_______ 2006