AGENDA MEMORANDUM

 

 

Meeting Date:           November 27, 2006

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #36835 to Ring Power Corporation for the Public Works Department Fleet Division

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition #37444 to Ring Power Corporation for the Public Works Department Fleet Division for $117,900.

 

Analysis:

This purchase is a new tractor with a side arm mower attachment.  This piece of equipment will replace an existing tractor and side arm mower that has reached the end of its life and is currently hampered by many mechanical problems.  These problems are caused both by its age and design or configuration.  This new piece of equipment will be assigned to the Environmental Services Department, Stormwater Division and will be used to mow all the City maintained retention ponds and some right-of-way areas.

 

This purchase is being made using the State of Florida Sheriff’s Association contract #06-14-0821 Specification 55.  This contract is available for use to Florida municipalities.  Manufacturers available on the Sheriffs’ contract are the Challenger (Caterpillar) and John Deere.  The Fleet Manager has evaluated both manufacturers equipment and deemed the Challenger to have the base features and options that best meet the needs of the City.  In addition the method used to attach the side arm mower to the tractor is preferred over the other manufacturer’s design.  This preferred method of attachment should result in fewer problems and repairs as experienced by the current piece of equipment.

 

Options:

1.  Approve the purchase as stated above in the amount of $117,900; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are available for this purchase in the account ‘new equipment’ account listed.

 


Submission Date and Time:    11/22/2006 12:53 PM____

 

Department: _Public Works, Fleet _____

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __X_

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager _________RS__________

 

Account No. _001-5110-519.64-12___

 

Project No. __FLEET____________

 

WF No. _ ___WF0412884_/ 057____

 

Budget  _____$877,750___________

 

Available ____$558,276.40_________