Meeting Date:           November 27, 2006


From:                          Mike Thornton, Purchasing Manager


Subject:                      Purchase Requisition #37178 to Highland Tractor for the Public Works Department Fleet Division



Staff Recommendation:

Staff recommends approval of purchase requisition #37178 to Highland Tractor for the Public Works Department Fleet Division for  $53,765.



This purchase is for a new backhoe tractor that will be assigned to the Gas Department.  This equipment will be used in the daily operations of the Gas Department for installation and maintenance of gas utility infrastructure.


This purchase is being made using pricing from the State of Florida Sheriff’s Association contract #06-14-0821 Specification 51.  The Fleet Manager has determined the John Deere model 310G has the base and optional features necessary to meet the needs of the equipment’s intended use for the City.  Other available manufacturers on the Sheriff’s contract are Case, Volvo, and Caterpillar.  The John Deere has the lowest base price among those available on the contract.  This piece of equipment is also being purchased from a local vendor.  The other manufacturers are available from dealers outside the Leesburg area.



1.  Approve the purchase as stated above for$53,765; or 

2.  Such alternative action as the Commission may deem appropriate


Fiscal Impact

Funds have been budgeted and are available in the 2007 fiscal year new equipment account for this purchase.


Submission Date and Time:    11/22/2006 12:53 PM____


Department: __Public Works_- Fleet____

Prepared by:  __Mike Thornton________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __X_



Revised 6/10/04


Reviewed by: Dept. Head ________


Finance  Dept. __________________                                     


Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ______RS_____________


Account No. 001-5110-519.64-12_


Project No. _FLEET__________


WF No. ____WF0412884 / 058___


Budget  ____$877,750___________


Available ___$558,276.40_________