AGENDA MEMORANDUM

 

 

Meeting Date:           November 27, 2006

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #37178 to Highland Tractor for the Public Works Department Fleet Division

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition #37178 to Highland Tractor for the Public Works Department Fleet Division for  $53,765.

 

Analysis:

This purchase is for a new backhoe tractor that will be assigned to the Gas Department.  This equipment will be used in the daily operations of the Gas Department for installation and maintenance of gas utility infrastructure.

 

This purchase is being made using pricing from the State of Florida Sheriff’s Association contract #06-14-0821 Specification 51.  The Fleet Manager has determined the John Deere model 310G has the base and optional features necessary to meet the needs of the equipment’s intended use for the City.  Other available manufacturers on the Sheriff’s contract are Case, Volvo, and Caterpillar.  The John Deere has the lowest base price among those available on the contract.  This piece of equipment is also being purchased from a local vendor.  The other manufacturers are available from dealers outside the Leesburg area.

 

Options:

1.  Approve the purchase as stated above for$53,765; or 

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds have been budgeted and are available in the 2007 fiscal year new equipment account for this purchase.

 


Submission Date and Time:    11/22/2006 12:53 PM____

 

Department: __Public Works_- Fleet____

Prepared by:  __Mike Thornton________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __X_

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ______RS_____________

 

Account No. 001-5110-519.64-12_

 

Project No. _FLEET__________

 

WF No. ____WF0412884 / 058___

 

Budget  ____$877,750___________

 

Available ___$558,276.40_________