AGENDA MEMORANDUM

Meeting Date:           November 27, 2006

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition #37178 to Highland Tractor for the Public Works Department Fleet Division

Staff Recommendation:

Staff recommends approval of purchase requisition #37178 to Highland Tractor for the Public Works Department Fleet Division for  $53,765.

Analysis:

This purchase is for a new backhoe tractor that will be assigned to the Gas Department.  This equipment will be used in the daily operations of the Gas Department for installation and maintenance of gas utility infrastructure.

This purchase is being made using pricing from the State of Florida Sheriff’s Association contract #06-14-0821 Specification 51.  The Fleet Manager has determined the John Deere model 310G has the base and optional features necessary to meet the needs of the equipment’s intended use for the City.  Other available manufacturers on the Sheriff’s contract are Case, Volvo, and Caterpillar.  The John Deere has the lowest base price among those available on the contract.  This piece of equipment is also being purchased from a local vendor.  The other manufacturers are available from dealers outside the Leesburg area.

Options:

1.  Approve the purchase as stated above for$53,765; or 

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds have been budgeted and are available in the 2007 fiscal year new equipment account for this purchase.

Submission Date and Time:    11/22/2006 12:53 PM____

Department: __Public Works_- Fleet____ Prepared by:  __Mike Thornton________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No __X_ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ______RS_____________

Account No. 001-5110-519.64-12_ Project No. _FLEET__________ WF No. ____WF0412884 / 058___ Budget  ____$877,750___________ Available ___$558,276.40_________