AGENDA MEMORANDUM

 

 

Meeting Date:           November 27, 2006

 

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

 

Subject:                      Resolution authorizing  a Three-Year Contract Extension with Hewitt Power & Communications, Inc.

 

 

Staff Recommendation:

Staff recommends approval of Amendment No. 6 to provide a three-year contract extension with Hewitt P&C, Inc. for installation of underground utilities.

 

Analysis:

The current contract with Hewitt Power & Communications, Inc. (Hewitt) expires on December 12, 2006.  Staff has asked Hewitt to provide a contract extension on the existing non-exclusive unit-price contract for installation of underground utilities.  Hewitt has offered a three-year extension with a pricing adjustment to become effective on 1 January 2007 and annually thereafter.  The first adjustment will be for a 3.5% increase.  Each subsequent positive adjustment will be for the lesser of 3.5% or the percentage change in the unadjusted Consumer Price Index.  The proposed schedule of prices for 2007 is attached.

 

If approved, the contract extension will allow continued construction of underground utilities in a timely fashion as appropriate.  It will also limit future annual price increases to no more than 3.5%.

 

This is the sixth amendment to the original contract.  Previous amendments have added services and provided a contract extension.  This amendment will be the second three-year contract extension.

 

Options:

1.  Approve the contract extension, or;

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Construction performed under this contract will be funded separately through individual project authorizations, as budgeted.

 


Submission Date and Time:    12/6/2006 4:46 PM____

 

Department: Environmental Services

Prepared by:  Ray  Sharp                     

Attachments:         Yes X   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. _____wp_____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ______RS_____________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING AMENDMENT NO. 6 TO PROVIDE A THREE-YEAR CONTRACT EXTENSION WITH HEWITT POWER AND COMMUNICATIONS, INC., OKAHUMPKA, FLORIDA,  FOR UNDERGROUND UTILITY INSTALLATION; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are  hereby authorized to execute   Amendment No. 6 with Hewitt Power & Communications, Inc. whose address is 3839 CR 48, Okahumpka, Florida 34762, for a three-year extension of an existing contract for underground utility construction on a project-specific, unit-price basis.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __11th___ day of __December_____ 2006.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk