AGENDA MEMORANDUM
Meeting Date: November 27, 2006
From: Raymond S. Sharp, Environmental Services/Public Works Director
Subject: Resolution authorizing a Three-Year Contract Extension with Superior Asphalt of Central Florida, Inc.
Staff Recommendation:
Staff recommends approval of Amendment No. 4 to provide a three-year contract extension for work relating to pavement and sidewalk maintenance and repairs.
Analysis:
The current contract with Superior Asphalt of Central Florida, Inc. (Superior) expires on December 31, 2006. Staff asked Superior to provide a one-year contract extension on the existing non-exclusive unit-price contract for a Public Works contract relating to pavement and sidewalk maintenance and repairs. Superior offered a three-year extension with a pricing adjustment to become effective on 1 January 2007 and annually thereafter. The first adjustment will be an increase of 3.5 %. Each subsequent adjustment will be for the lesser of 3.5% or the percentage change in the unadjusted Consumer Price Index. The proposed schedule of prices for 2007 is attached.
If approved, the contract extension will allow continuation of the on-call services for repairs to streets, sidewalks and curbs, that must be completed in a timely fashion but which exceed the limits of the current streets operation. It will also limit future annual price increases to no more than 3.5%.
The original contract was to Hewitt Power & Communications, Inc. for the purpose of privatization of the streets function of the City’s Public Works Department. Hewitt Power & Communications, Inc. subcontracted this work to Superior Asphalt of Central Florida, Inc. This is the fourth amendment to the original contract. Previous amendments have added services and provided a contract extension. This amendment will be the second contract extension.
Options:
1. Approve the contract extension, or;
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Repairs performed under this contract will be funded separately through individual project authorizations, as budgeted.
Submission Date and Time: 12/6/2006 4:46 PM____
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Department: Public Works Prepared by: Ray Sharp Attachments: Yes X No ______ Advertised: ____Not Required ______ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head rss
Finance Dept. __________________
Deputy C.M. ___________________ Submitted by: City Manager _______RS____________ |
Account No. _________________
Project No. ___________________
WF No. ______________________
Budget ______________________
Available _____________________ |
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO PROVIDE A THREE-YEAR CONTRACT EXTENSION WITH SUPERIOR ASPHALT OF CENTRAL FLORIDA, INC., MOUNT DORA, FLORIDA FOR PUBLIC WORKS RELATED, ON CALL PAVEMENT AND SIDEWALK MAINTENANCE AND REPAIRS: AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute Amendment No. 4 with Superior Asphalt of Central Florida, Inc. whose address is P.O. Box 1257, Mount Dora, Florida 32756, for a three-year extension of an existing contract for public works related, on-call street and concrete repairs on a project-specific, unit-price basis.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _11th____ day of _December________ 2006.
__________________________
Mayor
ATTEST:
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City Clerk