AGENDA MEMORANDUM

 

 

Meeting Date:           November 27, 2006

 

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

 

Subject:                      Resolution authorizing a Three-Year Contract Extension with Superior Asphalt of Central Florida, Inc.

 

 

Staff Recommendation:

Staff recommends approval of Amendment No. 4 to provide a three-year contract extension  for work relating to pavement and sidewalk maintenance and repairs.

 

Analysis:

The current contract with Superior Asphalt of Central Florida, Inc. (Superior) expires on December 31, 2006.  Staff asked Superior to provide a one-year contract extension on the existing non-exclusive unit-price contract for a Public Works contract relating to pavement and sidewalk maintenance and repairs.  Superior offered a three-year extension with a pricing adjustment to become effective on 1 January 2007 and annually thereafter.  The first adjustment will be an increase of  3.5 %.  Each subsequent adjustment will be for the lesser of 3.5% or the percentage change in the unadjusted Consumer Price Index.  The proposed schedule of prices for 2007 is attached.

 

If approved, the contract extension will allow continuation of the on-call services for repairs to streets, sidewalks and curbs, that must be completed in a timely fashion but which exceed the limits of the current streets operation.  It will also limit future annual price increases to no more than 3.5%.

 

The original contract was to Hewitt Power & Communications, Inc. for the purpose of privatization of the streets function of the City’s Public Works Department.  Hewitt Power & Communications, Inc. subcontracted this work to Superior Asphalt of Central Florida, Inc.  This is the fourth amendment to the original contract.  Previous amendments have added services and provided a contract extension.  This amendment will be the second contract extension.

 

Options:

1.  Approve the contract extension, or;

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Repairs performed under this contract will be funded separately through individual project authorizations, as budgeted.

 

Submission Date and Time:    12/6/2006 4:46 PM____

 

Department: Public Works

Prepared by:  Ray  Sharp                     

Attachments:         Yes X  No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager _______RS____________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO PROVIDE A THREE-YEAR CONTRACT EXTENSION WITH SUPERIOR ASPHALT OF CENTRAL FLORIDA, INC., MOUNT DORA, FLORIDA FOR PUBLIC WORKS RELATED, ON CALL PAVEMENT AND SIDEWALK MAINTENANCE AND REPAIRS: AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment No. 4  with Superior Asphalt of Central Florida, Inc. whose address is P.O. Box 1257, Mount Dora, Florida 32756, for a three-year extension of an existing contract for public works related, on-call street and concrete repairs on a project-specific, unit-price basis.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _11th____ day of _December________ 2006.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk