3.A.1

AGENDA MEMORANDUM

Meeting Date:           December 18, 2006

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase fromto Davis Supply, Inc. for the Recreation & Parks Department to Provide Swimming Pool Chemicals

Staff Recommendation:

Staff recommends approval of the purchase to of swimming pool chemicals from Davis Supply, Inc. for the Recreation & Parks Department for $43,622.50.

Analysis:

The City of Leesburg Water Department has provided chemicals to Venetian Gardens and Dabney Pools for many years.  However, tThe Water Department does not have sufficient storage space to  is no longer able to accommodate this servicecarry  In addition, Parks and Recreation has to purchase a number of additional chemicals.  It seems more efficient for them to purchase all of their chemicals from a single vendor.

We approached the City’s current vendor and asked them to deliver directly to the pools, but they declined to provide service stating that our orders were not large enough to meet their minimums.

So we have liquid chlorine loads large enough to efficiently supply both pools.  and   They will no longer be provideing this service.  The Water Department currently obtains their chlorine from a vendor that is unable to deliver to the pools because they do not meet their minimum requirements for chlorine delivery.

The City has identified an existing competitively bidprice agreement between Lee County, Florida and Davis Supply, Inc. of Ocala, Florida on which we can “piggy-back.”

The Purchasing Division has reviewed the formal quotation solicitation and deemed it acceptable as being an open, fair, and competitive process was used.  The City has received permission from both entities to “piggy-back” on thisuse this pricing agreement.  This current price agreement has been extended and is now valid through September 2007, which gives us sufficient time to complete our own bid.  The current price of sodium hypochlorite (chlorine) will beis $1.10 per gallon.  The chemicals to be purchased will include liquid chlorine, sulfuric acid, sodium bicarbonate, DE, stabilizer, calcium, cyanuric acid, and algaecide.  These chemicals are necessary in the day-to-day operation of the pools for balanced water chemistry.

Options:

1.  Approve the purchase to from Davis Supply, Inc. for  in the amount of $43,622.50; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

In Fiscal Year 2007 a total of $38,132.00 hasve been budgeted and is available for this purpose.  The remaining funds are available in another line item account and will be transferred to cover the balance.

Submission Date and Time:    12/19/2006 9:01 AM12/13/2006 11:28 AM12/13/2006 9:39 AM12/12/2006 2:39 PM12/8/2006 5:03 PM____

Department: _Recreation & Parks______ Prepared by:  _Mike Thornton________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No _X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager _______RS____________

Account No. _001-8122-572.52-80_ Project No. ___________________ WF No. ______________________ Budget  ____  $38,123.00_________ Available ____$38,123.00_________