AGENDA MEMORANDUM

 

 

Meeting Date:           January 22, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Stump Cutter from Vermeer Southeast Sales for the Fleet Management Division

 

 

Staff Recommendation:

Staff recommends approval to purchase a Stump Cutter from Vermeer Southeast Sales for the Fleet Maintenance Division for $26,947.95.

 

Analysis:

The City Commission previously authorized City Staff to apply for a 2006 Urban & Community Forestry grant for the purchase of a commercial grade stump cutter.  The City was awarded the grant and is ready to  purchase the stump cutter.  This piece of equipment will belong to the Fleet Maintenance Division and assigned to Parks & Recreation for daily use.

 

The stump cutter will be used by City crews to remove approximately seven hundred tree stumps as a result of trees destroyed during hurricanes Frances and Jean in September 2004.  These tree stumps are in street rights-of-way and on City properties.  The Electric Department and Parks Department have been aggressively trimming trees and removing sick and potentially hazardous trees in public areas and rights-of-way to avoid downed power lines during wind driven events.  The remaining stumps are unsightly, make it difficult to plant new trees, and can be a safety hazard.  The stump cutter will be used to remove many stumps from trees previously removed due to storm damage  as well as stumps created due to storms and general maintenance in the future.

 

This purchase is being made through the State of Florida contract #212-515-630-M with Vermeer Southeast Sales.

 

Options:

1.  Approve the purchase from Vermeer Southeast Sales for $26,947.95; or 

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The City is required to make the purchase first.  The State will reimburse the City for 50% of the purchase price.  The Parks & Recreation and Electric Departments have budgeted funds for this purchase. 

 

Submission Date and Time:    1/18/2007 10:06 AM____

 

Department: _PUBLIC WORKS/FLEET

Prepared by:  _MIKE THORNTON___                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                      

Dates:   __________________________                     

Attorney Review :       Yes___  No __X_

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ________RS___________

 

Account No. _001-5110-519.64-12__

 

Project No. __STUMPS_________

 

WF No. ______________________

 

Budget  _____$_15,250___________

 

Available ____$191,971__________