Staff recommends execution of the agreement with Vila & Sons Landscaping for $792,459.50.
This project provides for site preparation and installation of landscaping along Highway 441 from County Road 473 to College Drive. This project is Phase I of the City’s landscaping improvements along Highway 441. These improvements are being coordinated with the Florida Department of Transportation and their road improvement project.
This project involves site preparation, irrigation installation, plant material, and maintenance. There is significant site work to be performed in the removal of lime rock from the medians. FDOT has provided additional monies for the extensive site work necessary. This phase of the multi-phased landscape improvement project will serve as the gateway to Leesburg beginning at County Road 473.
On September 25, 2006 the Purchasing Division solicited bids from qualified firms. On November 16, 2006 the Purchasing Division received three bid responses. Vila & Son Landscaping was deemed the lowest responsive and responsible bidder. The bid tabulation listing all responses is attached for your review. At the direction of the project team, the Purchasing Division requested some items in the original specifications be value engineered to reduce the cost of the project. This value engineering resulted in a cost reduction of $64,294.
1. Approve the execution of the agreement with Vila & Son Landscaping in the amount of $792,459.50, or
2. Such alternative action as the Commission may deem appropriate
A portion of the project cost, $570,000 will be reimbursed by the Florida Department of Transportation in accordance with the Joint Participation Agreement previously executed by Commission. Funds for the full cost of the project have been budgeted and are available in the Public Works Transportation – Road and Street Facilities account as indicated.
Department: _Public Works___________
Prepared by: _Mike Thornton_________
Attachments: Yes__X_ No ______
Advertised: X___Not Required ______
Dates: September 24, 2006__________
Attorney Review : Yes_X_ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ______RS_____________
Account No. _031-5112-541.63-10__
Project No. ___________________
WF No. ______________________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH VILA & SON LANDSCAPING TO PROVIDE CONSTRUCTION SERVICES FOR LANDSCAPING ALONG HIGHWAY 441 PURSUANT TO BID LB-06-18; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with VILA & SON LANDSCAPING, INC., whose address is 1900 Williams Road, Winter Garden, Florida, 34787, for providing construction services to install and maintain landscaping along US Highway 441 from County Road 473 to College Drive pursuant to Invitation to Bid LB-06-18.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _22nd____ day of _January________ 2007.