AGENDA MEMORANDUM

 

 

Meeting Date:           January 22, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing  an agreement with Vila & Sons Landscaping to provide construction services for the 441 Phase I Landscaping Project.

 

 

Staff Recommendation:

Staff recommends execution of the agreement with Vila & Sons Landscaping for  $792,459.50.

 

Analysis:

This project provides for site preparation and installation of landscaping along Highway 441 from County Road 473 to College Drive.  This project is Phase I of the City’s landscaping improvements along Highway 441.  These improvements are being coordinated with the Florida Department of Transportation and their road improvement project.

 

This project involves site preparation, irrigation installation, plant material, and maintenance.  There is significant site work to be performed in the removal of lime rock from the medians.  FDOT has provided additional monies for the extensive site work necessary.  This phase of the multi-phased landscape improvement project will serve as the gateway to Leesburg beginning at County Road 473.

 

On September 25, 2006 the Purchasing Division solicited bids from qualified firms.  On November 16, 2006 the Purchasing Division received three bid responses.  Vila & Son Landscaping was deemed the lowest responsive and responsible bidder.  The bid tabulation listing all responses is attached for your review.  At the direction of the project team, the Purchasing Division requested some items in the original specifications be value engineered to reduce the cost of the project.  This value engineering resulted in a cost reduction of $64,294.

 

Options:

1.  Approve the execution of the agreement with Vila & Son Landscaping in the amount of $792,459.50, or

2.  Such alternative action as the Commission may deem appropriate

 


Fiscal Impact

A portion of the project cost, $570,000 will be reimbursed by the Florida Department of Transportation in accordance with the Joint Participation Agreement previously executed by Commission.  Funds for the full cost of the project have been budgeted and are available in the Public Works Transportation – Road and Street Facilities account as indicated.

 

Submission Date and Time:    1/18/2007 10:06 AM____

 

Department: _Public Works___________

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X_   No ______

Advertised:   X___Not Required ______                     

Dates:   September 24, 2006__________                     

Attorney Review :       Yes_X_  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ______RS_____________

 

Account No. _031-5112-541.63-10__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$_792,459.50______

 

Available ____$2,349,842.00_______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH VILA & SON LANDSCAPING TO PROVIDE CONSTRUCTION SERVICES FOR LANDSCAPING ALONG HIGHWAY 441 PURSUANT TO BID LB-06-18; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with VILA & SON LANDSCAPING, INC., whose address is 1900 Williams Road, Winter Garden, Florida, 34787, for providing construction services to install and maintain landscaping along US Highway 441 from County Road 473 to College Drive pursuant to Invitation to Bid LB-06-18.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _22nd____ day of _January________ 2007.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk