AGENDA MEMORANDUM

 

 

Meeting Date:           January 22, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with Welch Tennis Courts, Inc. to provide construction services to resurface the Palmetto and Susan Street tennis courts for the Parks and Recreation Department.

 

 

Staff Recommendation:

Staff recommends execution of the agreement with Welch Tennis Courts, Inc. for $29,800.

 

Analysis:

The purpose of this project is to contract with a vendor to resurface the tennis courts at the Palmetto Street and Susan Street tennis complexes.  In addition to the resurfacing, the contractor will also be removing abandoned cement light poles that could pose a safety hazard.

 

Each complex consists of four regulation size doubles courts which need to be  resurfaced to repair cracks in the court surfaces.  The resurfacing will prevent possible further and significant damage to the courts caused by water penetration through existing cracks and worn sealant.  Prior to resurfacing the courts the vendor will remove the abandoned light poles, properly repair the holes, and resurface the entire court area at each complex.  The project will also include repainting all net hardware before it is reinstalled.

 

On November 9, 2006 the Purchasing Division issued Invitation to Bid number 70061 soliciting interested and qualified firms to submit a quote for the tennis court resurfacing.  On November 27, 2006 five  bid responses were received.  The bid tabulation is attached for your review.  The responses were evaluated and Welch Tennis Courts, Inc. was deemed the lowest responsive and responsible bidder.

 

Options:

1.  Approve the attached resolution authorizing the execution of the agreement with Welch Tennis Courts, Inc. for  $29,800, or 

2.  Such alternative action as the Commission may deem appropriate

 

 

 

Fiscal Impact

Funds were budgeted in the current fiscal year.  This project will be funded from the Parks and Recreation Improvement account as indicated.

 

Submission Date and Time:    1/18/2007 10:06 AM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ______RS_____________

 

Account No. _001-8121-572.63-10__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$29,800___________

 

Available ____$29,800___________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH WELCH TENNIS COURTS, INC. TO PROVIDE CONSTRUCTION SERVICES TO RESURFACE THE PALMETTO AND SUSAN STREET TENNIS COURTS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with WELCH TENNIS COURTS, INC., whose address is 4501 Old U.S. Highway 41, Sun City, Florida, 33586, for construction services to resurface the Susan Street and Palmetto Street Tennis Courts pursuant to bid number 70061.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _____ day of _________ 2007

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk