AGENDA MEMORANDUM

 

 

Meeting Date:           January 22, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase of new and replacement vehicles for the Public Works Department using the Florida Sheriffs Association vehicle contract.

 

 

Staff Recommendation:

Staff recommends approval of the purchase of the listed new and replacement vehicles from the Florida Sheriffs Association vehicle contract for $541,115.

 

Analysis:

The Public Works Department Fleet Division has identified the specific types of vehicles to be purchased for fiscal year 2007.  The purchase includes 14 replacement vehicles and 17 new additions to the City’s fleet.

 

Attached is a listing of each type of vehicle to be purchased.  At the end of the listing is a summary detailing the numbers and dollar amounts for each type of purchase.

 

The vendors to be used for the purchases are Garber Chevrolet of Green Cove Springs, FL; Tropical Ford of Orlando, FL; and Duval Ford of Jacksonville, FL.

 

The City will make these purchases using the Florida Sheriffs Association Bid No. 06-14-0821.  Each year the Florida Sheriffs Association prepares specifications for a multitude of vehicles and equipment.  The specifications are issued in an invitation to bid.  The association then awards contracts to various vendors throughout the State of Florida.  The process is an open and competitive process.  The Sheriffs contract is available for use by municipalities and saves our City and other agencies considerable time.

 

Options:

1.  Approve the purchase of the listed equipment from the listed vendors for $541,115, or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The funds for the vehicle purchases were budgeted and are available in the Equipment Purchase – New and Equipment Purchase – Replacement accounts as indicated.

 

 

Submission Date and Time:    1/18/2007 10:06 AM____

 

Department: _Public Works - Fleet_____

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __X_

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager _____RS______________

 

Account No. _001-5110-519.64-XX__

                       _

Project No. __FLEET___________

 

WF No. _____WF412884__________

 

Budget  __     001-5110-519.64-XX____

               __     $2,562,399____________

              

Available _     001-5110-519.64-XX____

                __     $857,923____________