AGENDA MEMORANDUM

 

 

Meeting Date:           January 22, 2007

 

From:                          Ron Stock, City Manager

 

Subject:                      Budget Calendar for Fiscal Year 2007-08

 

 

Staff Recommendation:

Staff recommends City Commission approval of the budget calendar for fiscal year 2007-08, which includes dates for the commission workshop meetings.

 

Analysis:

The first step in the budget process is to establish a calendar for fiscal year 2007-08.  By law, the City is allowed 45 days from July 1st or the date the Property Appraiser notifies the City Commission of the certified taxable values for 2007, whichever is later, to certify the following:

1)      the proposed millage rate for 2007,

2)      rolled back millage rate for 2007, and

3)      the date, time, and place of the public hearing to consider the proposed millage rate and tentative budget.

Since the City is not allowed to hold a public hearing on the same date as Lake County or the Lake County School Board, the September 13th date may change.  Staff has tentatively scheduled the first public hearing for September 13, 2007.

 

As indicated on the attached calendar, the budget work sessions, subject to approval and/or modification by the Commission, are scheduled as follows:

May 3rd          – discuss the 10-year capital improvement plan 2007-17

May 21st        – adopt the 10-year capital improvement plan 2007-17

 July 9th         – conduct a work session regarding proposed personnel

July 23rd        – establish the 2008 millage rate

July 30th        – conduct a work session regarding operating expenses

August 13th   – optional work session

Options:        

1.                  Approve the budget calendar, as presented, or

2.                  Approve the calendar as modified by the Commission.

 

Fiscal Impact:          

None

 

Department: __Finance

Prepared by:  __Bill Pfeilsticker______                     

Attachments:  Yes__X__   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Newspapers:

_________________________________           

Revised 6/10/04

Reviewed by: Dept. Head ________

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ______RS_____________

Account No. __________________

Project No. ___________________

 

WF No. ______________________

Budget  ______________________

 

Available _____________________

 

 

 

CITY OF LEESBURG, FLORIDA

 PROPOSED BUDGET CALENDAR

FISCAL YEAR 2007-08

 

 

 

2007 DATE

DAY

RESPONSIBLE PARTY

REQUIRED

ACTIVITY

REQUIREMENT

REFERENCE

January 22,

Monday

City Commission

Adopt budget calendar and goals for the fiscal year 2007-08 budget.

 

February 19,

3rd Monday

Department Directors

Submit Capital Improvement Plan forms and 10 Year Capital Improvement Plan

 

March 5,

Monday

Department Directors

Submit updated organizational charts and requests for additions to or reclassifications of existing personnel to the Deputy Finance Director.

 

April 4,

Wednesday

Finance

Distribute forms and instructions for use in preparation of the fiscal year 2007-08 budget requests to all departments and agencies funded by the City.

 

April 16,

Monday

 

Department Directors

Deadline for submission of departmental goals and objectives statements and performance measures for fiscal year 2007-08 to the Deputy Finance Director.

 

April 20,

Friday

Civic Organizations

Deadline for submission of budget requests for fiscal year 2006-06 to the Deputy Finance Director.

 

May 3,

Thursday

 

City Commission

 

Commission Retreat - work session to discuss 10-Year Capital Improvement Plan 2007-17

 

 

May 4,

Friday

Governmental Fund Department Directors

Deadline for submission of budget requests for fiscal year 2007-08 to the Deputy Finance Director.

 

May 8-25

Tuesday-Friday

 

City Manager

 

 

Meet with governmental fund departments to discuss fiscal year 2007-08 budget requests, including goals and objectives.

 

 

May 14,

Monday

Proprietary Fund Department Directors

Deadline for submission of budget requests for fiscal year 2007-08 to the Deputy Finance Director.

 

May 14-16,

Monday-Wednesday

City Manager

Meet with Civic Organizations to discuss funding requests for fiscal year 2007-08. (If Necessary)

 

May 21,

Monday

City Commission

 

 

Adopt 10-year Capital Improvement Plan 2007-17.

 

 

 

 

[wp1] May 29-June 1, Tuesday-Friday

City Manager

 

 

Meet with proprietary fund departments to discuss fiscal year 2007-08 budget requests, including goals and objectives.

 

On or before

May 31,

Thursday

Property Appraiser

Provide an estimate of 2007 total assessed values of nonexempt property for budget planning purposes.

Section 200.065(7),

Florida Statutes,

 

June 15,

Friday

Finance Department

Present complete budget to City Manager for review and analysis.

 

2007 DATE

DAY

RESPONSIBLE PARTY

REQUIRED

ACTIVITY

REQUIREMENT

REFERENCE

On or before

June 30,

Saturday

 

Property Appraiser

Submit 2007 certified taxable values to the City Commission.

Section 193.023(1),

Florida Statutes,

Section 200.065 (1), Florida Statutes

July 6,

Friday

City Manager

Present the tentative citywide and Community Redevelopment Agency budgets for fiscal year 2007-08 to the City Commission.

Section 200.065(2)(a)2,

Florida Statutes,

Section 28 (g), Leesburg City Charter

Tentative

July 9-1[wp2] 3

Any day[wp3] 

City Commission

Conduct budget work session regarding proposed personnel for fiscal year 2007-08.

 

July 23,

Monday

City Commission

Establish the maximum millage rate for fiscal year 2007-08.

 

July 30,

Monday

 

City Commission

Conduct budget work session regarding operating expenses for fiscal year 2007-08.

 

No later than August 3,

Friday

City Commission

Notify the Property Appraiser of:

1.      The proposed millage rates for 2007;

2.      The rolled back millage rates for 2007;

3.      The date, time, and place of the public hearings to consider the proposed millage rates and tentative budgets.

Section 200.065(2)(b),

Florida Statutes,

August 13,

Monday

City Commission

Adopt pay classification plan for fiscal year 2007-08.

 

August 13, [wp4] 

Monday

City Commission

If necessary, conduct budget work session for fiscal year 2007-08 budget.

 

No later than August 23,

Thursday

Property Appraiser

Mail notices of proposed property taxes for 2007 to each taxpayer listed on the current year assessment roll.

Section 200.065(2)(b),

Florida Statutes,

Section 200.069, Florida Statutes

September 10,

Monday

CRA Board

Establish budget for Community Redevelopment Agencies.

 

September 13,

Thursday

City Commission

Conduct public hearings to consider adoption of the tentative budgets and proposed millage rate for fiscal year 2007-08.  All hearings must begin after 5:00 P.M.

Section 166.241(3),

Florida Statutes,

Section 200.065(2)(c)-(e), Florida Statutes

September 21,

Friday

Finance Director

Advertise public hearings to consider final adoption of the budgets, increases in property taxes and operating expenditures (if applicable), and adoption of millage rate for fiscal year 2007-08.

Section 200.065(2)(d),

Florida Statutes,

Sections 200.065(3),(a),(b), and (h)‑(l), Florida Statutes

September 24,

Monday

City Commission

Conduct public hearings to consider final adoption of the budgets and millage rate for fiscal year 2007-08.  All hearings must begin after 5:00 P.M.

Section 166.241(3), Florida Statutes,

Section 200.065(2)(d), (e),Florida Statutes

October 26,

Friday

Finance Director

Begin distribution of final budget documents.

 


 


 [wp1]May 28th Memorial Day Observed

 [wp2]10th regular Commission meeting

 [wp3]FMEA conference July 18-20

 [wp4]Or bye on 21st