AGENDA MEMORANDUM

 

 

Meeting Date:           February 12, 2007

 

From:                          Bruce Ericson, Director of Parks & Recreation

 

Subject:                      Resolution Authorizing execution of Amendment Number 4 extending the Joint Partnership Agreement with FDOT, for landscaping improvements on State Road 500/US441 between College Drive and 473.

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing  execution of Amendment Number 4 extending the length of time to June 9, 2007 for the Joint Partnership Agreement with FDOT for landscaping improvements on State Road 500/US441 between College Drive and 473.

 

Analysis:

Staff requested the time extension on the Joint Partnership Agreement with FDOT due to mitigating circumstances beyond our control.  Several of these circumstances are addressed below.

 

The design process was delayed for a lengthy period of time due to hiring a design firm to prepare all necessary documents, amend the design as needed or required by FDOT, conduct public and key shareholders meeting, and seek clarification and guidance from FDOT staff concerning:

 

1.      Limerock that was left in the center medians.

2.      Vegetation management zones for billboards located on the rights of way.

3.      Requirements for irrigation sleeves beneath the roadways.

4.      Approval of the City’s request to install banners in the center medians.

5.      Review and acceptance of proposed landscape/irrigation design. 

 

The bidding process was also extended longer than anticipated.  A bid announcement was issued September 25, 2006 and was awarded on January 22, 2007.  Staff had to meet with the awarded contractor to discuss such issues as limerock removal from the center medians and replacement with approved topsoil.  Staff renegotiated the project price by changing some plant sizes to stay within the anticipated project budget.  Staff also encountered delays in scheduling a review of this project for the City Commission and also for the preparation of the various documents needed for a project of this magnitude.

 

 

 

 

 

Options:

1. Approve the resolution extending the JPA agreement with FDOT or;

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

This is no fiscal impact.

 

 

Submission Date and Time:    2/7/2007 6:52 PM2/7/2007 10:00 AM____

 

Department: _Parks & Recreation     ___

Prepared by:  _Bruce Ericson           ___                     

Attachments:         Yes__X__   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __wp________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager _________RS__________

 

Account No. ______N/A________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NUMBER 4 EXTENDING THE JOINT PARTNERSHIP AGREEMENT WITH THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION TO JUNE 9, 2007, FOR LANDSCAPING IMPROVEMENTS ON STATE ROAD 500/US 441 BETWEEN COLLEGE DRIVE AND CR 473; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment Number 4 extending the Joint Partnership Agreement with Florida Department of Transportation, whose address is 719 South Woodland Boulevard, Deland, Florida  32720 to June 9, 2007, for landscaping improvements on State Road 500/US 441 between College Drive and CR 473.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _12th__ day of _February__ 2007

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk