AGENDA MEMORANDUM

 

 

Meeting Date:           February 26, 2007

 

From:                          Raymond S. Sharp, Director, Environmental Services/Public Works

 

Subject:                      Resolution approving Amendment No. 1 to Task Order Number 3 to Boyle Engineering Corporation Agreement

 

 

Staff Recommendation:

Staff recommends approval of Amendment No. 1 to Task Order No. 3 to the “Agreement for Professional Services on a Continuing Basis” with Boyle Engineering for $315,008.00.

 

Analysis:

Boyle Engineering was previously placed under contract to provide Construction Engineering Inspection services for the construction phase of the City’s Wastewater Treatment Facility at Canal Street.  This amendment provides for additional services, detailed below.

 

This request is related to the contractor's time extension, services related to value engineering and the services that were provided to respond to the unknown subsurface conditions that were encountered during construction.  Staff believes the additional services provided by Boyle have resulted in significant benefits to the City of Leesburg.

 

Staff has briefly summarized the cost savings that have accrued to the project in the paragraphs below:

 

Value Engineering/Cost Savings Effort provided by Boyle:

 

This aspect of the project has been a joint effort on the part of City staff and Boyle's staff which has been successful in making over $1.2 million in project savings. Boyle’s assistance with our negotiations with the contractor has resulted in over $198,000 in price reductions on RPCs submitted by the contractor.

 

Value Engineering Items Savings on City’s WWTP-      $ 1,016,960.51

Negotiated Savings of Contractor RPC Costs         -      $    198,864.37

Current Value Engineering Items on Ops Building -      $      30,947.26

TOTAL SAVINGS:                                              -      $  1,246,772.14                

 


Redesign of Ground Storage Tank

 

In addition to the savings above, the City elected to build a 4 mg ground storage tank instead of the originally designed 2.0 mg tank. It is considerably less expensive to build a single 4 mg tank as compared to two 2 mg tanks. Boyle redesigned to accommodate the 4 mg tank.  The final RPC cost for the tank change was $441,700 (Part of Change Order 5).  We estimate that the construction cost for a single 2 mg storage tank would be about $1,000,000.  This cost would also include additional piping, electrical, and other miscellaneous items. By implementing the larger tank now, the City has avoided $558,300 in future costs. The savings are potentially even more when expressed in future dollars.

 

Combined, the City has saved a total of $1,805,072.14 as part of Boyle's assistance on the City’s WWTP project.

 

Amendment No. 1 requests an additional $315,008.00 in engineering fees. The fee related to the value engineering and redesign services is approximately $115,583. This fee represents about 7% of the total savings.

 

Options:

1.  Approve Amendment No. 1 as presented, or;

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

The additional fee will be funded from current revenues from the water fund. Approximately 20% of the total cost of the amendment is eligible for direct reimbursement under the terms of a previous grant from the St. Johns River Water Management District.

 

Submission Date and Time:    3/8/2007 12:56 PM3/7/2007 10:08 AM____

 

Department: Environmental Services

Prepared by:  Ray Sharp                     

Attachments:         Yes Yes  No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager _______RS____________

 

Account No. __043-3099-533-3130__

 

Project No.  __ 430007___________

 

WF No. ______186058-001________

 

Budget  ______$ 1,352,761.00______

 

Available ____ $__986,629.77______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO TASK ORDER NO. 3 TO THE “AGREEMENT FOR PROFESSIONAL SERVICES ON A CONTINUING BASIS” WITH BOYLE ENGINEERING; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment No. 1 to Task Order No. 3  to the “Agreement For Professional Services on a Continuing Basis” with Boyle Engineering Corporation whose address is 320 East South Street, Orlando, Florida 32801.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __12th___ day of __March_______ 2007.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk