AGENDA MEMORANDUM

Meeting Date:           March 26, 2007

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition #37879 for the Purchase of 25 Computer Workstations for the New Public Library

Staff Recommendation:

Staff recommends approval of the purchase from Dell Computers  forComputers for $29,126.25.

Analysis:

The Leesburg Public Library is requesting the purchase of 25 new computer workstations with monitors to be installed in the new Library.  The workstations being purchased will be part of the County Library System and will be used by the patrons of the library for accessing the internet, training classes, and the on-line catalogue.

Dell Computers are being purchased in order to meet standardization requirements with the County Library System.  The computer specifications were provided by the Lake County Library System.  Dell Computers provided a price quote based on the State of Florida contract number #250-000-03-1 for Information Technology Hardware.  The delivered price of each complete workstation is $1,165.05.  The price quotation is attached for your review. 

The Purchasing Division has reviewed the purchase request and the use of the State of Florida contract noted.  The State of Florida contract is available for use by the City. 

Options:

1.  Approve purchase requisition 37879 to Dell Computers for $29,126.25, or; 

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds are currently available in the Library Services Machinery & Equipment account as noted.  The City of Leesburg will be reimbursed 100% for this purchase from County Impact Fees. 

Submission Date and Time:    3/21/2007 4:26 PM3/20/2007 2:57 PM3/20/2007 2:55 PM____

Department: __Library Services________ Prepared by:  __Mike Thornton________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                       Attorney Review :       Yes___  No __X_ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _____wp_____________                                     Deputy C.M. ___________________                                          Submitted by: City Manager _______RS____________

Account No. __001-7111-571.64-10_ Project No. ___NA______________ WF No. ______NA______________ Budget  ______$691,387.00_______ Available _____$  56,838.32_______