AGENDA MEMORANDUM

Meeting Date:           March 26, 2007

From: Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition #37866 to the Hewlett Packard Company for hardware and software upgrades

Staff Recommendation:

Staff recommends approval of purchase requisition #37866 to the Hewlett Packard Company for the amount of $79,665.90.

Analysis:

The Information Technology Department has requested purchase of new hardware and software to upgrade the existing data backup system used by the City.  The current system is no longer efficient and takes too long to complete the necessary system backups.  The computer system backup process currently takes 27 hours to complete.  The purchase of the requested software and hardware will reduce this time to 3 hours.

This purchase will be made using the State of Florida contract number 250-000-03-1 for Information Technology Hardware awarded to Hewlett Packard and available for use by municipalities.  The price quotation and list of items being purchased is attached for your review.

Options:

1.  Approve purchase requisition #37866 to the Hewlett Packard Company for $79,665.90, or;

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact: 

The funds are available in the Information Technology accounts listed below.  The urgency of this matter has required staff to realign priorities and utilize funds from other budgeted projects within the IT Department budget.  Staff has also identified and used cost savings from other existing projects. 

Submission Date and Time:    3/21/2007 4:26 PM3/20/2007 2:54 PM____

Department: __Information Technology_ Prepared by:  __Mike Thornton________                      Attachments:         Yes_X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ________RS___________

Account No. _001-1633-513.31-10__ _001-1633-513.46-33__ _001-1633-513.52-10__ _001-1633-513.64-10__ Project No. ___________________ WF No. ______________________ Budget  ____$  26,000.00________                ____$380,700.00________                ____$526,100.00________                ____$247,500.00________ Available ___$  19,257.34________ ___$110,556.76________ ___$470,604.23________ ___$  90,105.80________