AGENDA MEMORANDUM

 

 

Meeting Date:           March 26, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #37866 to the Hewlett Packard Company for hardware and software upgrades

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition #37866 to the Hewlett Packard Company for the amount of $79,665.90.

 

Analysis:

The Information Technology Department has requested purchase of new hardware and software to upgrade the existing data backup system used by the City.  The current system is no longer efficient and takes too long to complete the necessary system backups.  The computer system backup process currently takes 27 hours to complete.  The purchase of the requested software and hardware will reduce this time to 3 hours.

 

This purchase will be made using the State of Florida contract number 250-000-03-1 for Information Technology Hardware awarded to Hewlett Packard and available for use by municipalities.  The price quotation and list of items being purchased is attached for your review.

 

Options:

1.  Approve purchase requisition #37866 to the Hewlett Packard Company for $79,665.90, or;

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact

The funds are available in the Information Technology accounts listed below.  The urgency of this matter has required staff to realign priorities and utilize funds from other budgeted projects within the IT Department budget.  Staff has also identified and used cost savings from other existing projects. 

Submission Date and Time:    3/21/2007 4:26 PM3/20/2007 2:54 PM____

 

Department: __Information Technology_

Prepared by:  __Mike Thornton________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ________RS___________

 

Account No. _001-1633-513.31-10__

                       _001-1633-513.46-33__

                       _001-1633-513.52-10__

                       _001-1633-513.64-10__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ____$  26,000.00________

               ____$380,700.00________

               ____$526,100.00________

               ____$247,500.00________

Available ___$  19,257.34________

                 ___$110,556.76________

                 ___$470,604.23________

                 ___$  90,105.80________