AGENDA MEMORANDUM

Meeting Date:           May 14, 2007

From: Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition #38159 for a change order to an existing purchase order for upgrades to Lift Station #10

Staff Recommendation:

Staff recommends approval of purchase requisition #38159 which is a change order to existing purchase order #520804 to Hewitt Power & Communications for $30,550.75.

Analysis:

Purchase Order #520804 was originally issued for upgrades to Lift Station #10 for $131,909.70. This change order will increase the original purchase order to $162,460.45.

During the course of the project, staff discovered that underground wastewater lines needed to be relocated from the original planned location in order for them to remain in the easement.  The relocation caused the jack and bore length to be increased resulting in the additional cost.  The original project purchase order was issued under the existing continuing services contract with the vendor. 

The work related to this change order has already been completed.  The approval of this purchase requisition would allow the City to honor a pay application and pay the contractor for the additional work.

Options:

1.  Approve the change order to Hewitt Power & Communications; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds are available in the account listed for the additional cost on this project.

Submission Date and Time:    5/11/2007 1:48 PM5/9/2007 12:14 PM____

Department: _Environmental Services__ Prepared by:  __Mike Thornton________                      Attachments:         Yes____   No __X___ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No __X_ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _044-4099-535.63-10_ Project No. __440002___________ WF No. _____WF0206886 / 002__ Budget  _____$8,296,451.00______ Available __    $4,173,454,79______