AGENDA MEMORANDUM

 

Meeting Date:           May 14, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #38159 for a change order to an existing purchase order for upgrades to Lift Station #10

 

Staff Recommendation:

Staff recommends approval of purchase requisition #38159 which is a change order to existing purchase order #520804 to Hewitt Power & Communications for $30,550.75.

 

Analysis:

Purchase Order #520804 was originally issued for upgrades to Lift Station #10 for $131,909.70. This change order will increase the original purchase order to $162,460.45.

 

During the course of the project, staff discovered that underground wastewater lines needed to be relocated from the original planned location in order for them to remain in the easement.  The relocation caused the jack and bore length to be increased resulting in the additional cost.  The original project purchase order was issued under the existing continuing services contract with the vendor. 

 

The work related to this change order has already been completed.  The approval of this purchase requisition would allow the City to honor a pay application and pay the contractor for the additional work.

 

Options:

1.  Approve the change order to Hewitt Power & Communications; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are available in the account listed for the additional cost on this project.

Submission Date and Time:    5/11/2007 1:48 PM5/9/2007 12:14 PM____

Department: _Environmental Services__

Prepared by:  __Mike Thornton________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __X_

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _044-4099-535.63-10_

 

Project No. __440002___________

 

WF No. _____WF0206886 / 002__

 

Budget  _____$8,296,451.00______

 

Available __    $4,173,454,79______