AGENDA MEMORANDUM

 

 

Meeting Date:           May 29, 2007

 

From:                          Edward Smyth, Assistant City Manager

 

Subject:                      Resolution authorizing the Interim City Manager to submit a grant application to the Secretary of State’s Office of Cultural and Historical Programs for the Leesburg Women’s Club/ Cultural Museum

 

 

Staff Recommendation:

Staff recommends approval to submit an application for a Special Purpose Grant for the Renovation and Restoration of the Leesburg Women’s Club Building/Cultural Museum.

 

Analysis:

In 1981, the City of Leesburg acquired the historic Leesburg Women’s Club Building at 111 South 6th Street.  The City used the building for office space during the renovation and expansion of the City Hall in 1987 through 1988.  After that period, the City granted first floor space in the building to the Leesburg Heritage Society for museum displays, and later granted first floor office space to the Leesburg Partnership.

In 1997 the City  was awarded a grant from the Secretary of State to perform an architectural survey of the building, with the intent to undertake the renovation and restoration of the building.  The survey was conducted and completed by James Senatore, Architect in 1998.  The survey included proposals that would restore the original historic exterior characteristics, modernize and upgrade the plumbing and electrical systems, add an elevator for second floor access and public restrooms for use during downtown events, plus renovate the first and second floors of the building.

This application is proposing a multi-phased approach for the project  The City would perform a detailed engineering evaluation of the overall structure, perform the renovations on the first floor, upgrade the plumbing and electrical systems and restrooms, and add an ADA compliant restroom there.  It is also possible that we could proceed with the exterior restorations and add the exterior structure that will house the elevator.

In successive applications we will request funding to install an elevator, add an exterior emergency stairway, bring the primary stairway into compliance with the existing building codes, renovate the second floor, add two ADA compliant restrooms on the second floor, upgrade the HVAC system to accommodate the first and second floors, and restore the second floor windows to modern historically appropriate systems.

 

In 2006, the City Commission authorized a grant application for this project.  The City’s application  did not receive a recommendation for funding.  The grant application was ranked 59th out of 120 applications, however funding was only recommended for the first 53 applicants.  Staff has included additional information in the grant application, based upon the comments and suggestions from the Florida Bureau of Historic Preservation and believes the chance to receive a recommendation for funding in the next cycle have improved significantly.

 

Options:

1.  Authorize staff to submit the grant application

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

This grant application will be evaluated and reviewed later this year and the funding recommendations will be presented to the Legislature at their next general session in 2008.  The Special Purpose Grants-in-Aid is a 50/50 match to a maximum reimbursable amount of $350,000 and requires completion of the funded project within 2 years of accepting the grant. Staff  anticipates the City will make application for at least one additional grant under this program to complete the project.  The Recreation and Parks Department intends to seek budget approval for $700,000 each year, $350,000 from the grant and $350,000 in City match for this project (FY 2008-09, FY 2009-10, and FY 2010-11) as shown in the Capital Improvement Plan.  Submittal of this application does not obligate the City to the project.  Should City matching funds be unavailable due to ad valorem revenue reductions, the City may still decline to accept the grant award.

 

Submission Date and Time:    5/25/2007 8:42 AM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING  THE INTERIM CITY MANAGER TO SUBMIT A GRANT APPLICATION TO THE SECRETARY OF STATE’S OFFICE OF CULTURAL AND HISTORICAL PROGRAMS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Interim City Manager is hereby authorized to submit a grant application to the Secretary of State’s Office of Cultural and Historical Programs whose address is Grants, Division of Cultural Affairs, R.A. Gray Building, 3rd Floor, Tallahassee, Florida 32399-0250 for a Special Purpose Grant in the amount of $350,000.00 for the purpose of renovating and restoring the Historic Leesburg Women’s Club Building located at 111 South 6th Street, Leesburg, Florida.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the ___29th__ day of ___May______ 2007.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk