AGENDA MEMORANDUM
Meeting Date: June 11, 2007
From: Dennis M. Sargent, Fire Chief
Subject: Resolution authorizing a Lease-Purchase of Fire Department Self Contained Breathing Equipment
Staff Recommendation:
Fire Department staff recommends approval of the contract with Mine Safety Appliances Company to participate in the Mine Safety Appliances "promise" lease-purchase program for self contained breathing apparatus.
Analysis:
On September 1, 2007, the national standards for self-contained breathing apparatus, SCBA, will require a major upgrade. This upgrade includes resistance to chemical, biological, radiological and nuclear exposure (CBRN) and places temperature resistance standards on the materials and components used in the manufacture of such equipment. This standard was passed as a result of multiple failures that have resulted in firefighter deaths and injuries throughout the nation.
This standard is a voluntary compliance standard; however, it will not allow the support of non-compliant equipment concerning repair and replacement parts. This will render Leesburg's existing units, which were purchased under the 1992 and 1997 standards and upgraded in 2002, non-repairable. The 1992 units are also at the end of their acceptable fifteen year service life and must be replaced. Composite compressed breathing air cylinders must be taken out of service after fifteen years of use.
MSA promises the lease-purchase program will provide the City with all new equipment that will meet the new standard and will provide a credit of up to $2,012 per unit to be applied to cover any upgrades that may be required in the 2012 standards review. The annual cost of this program will not exceed $47,492.44 per year for ten (10) years and is covered in the fire department's 10 year capital budget. The Department is currently spending between $30,000 and $60,000 per year in SCBA repairs and replacements.
In order to participate in this program, the City must commit by signing the contract prior to the implementation date of the new standard, September 1, 2007. The earlier the commitment, the earlier the equipment will be delivered. MSA has contracts for over 14,000 units to the U.S. Air Force. Other current users have already committed to this concept for thousands of additional units. If the City commits this month, staff will receive our equipment and make the first payment in fiscal year 2008, when this item will be included in the capital budget. Failure to commit prior to the September date will require the City purchase equipment at the going future rate either when they fail or exceed their required service life.
Options:
1. Authorize the Mayor and city Clerk to execute the lease purchase agreement; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
The cost of this agreement will not exceed $47,492.44 per year for ten (10) years. An annual amount of $47,500 has been included in the fire department's capital budget for the next ten years starting in FY 2007-08 to cover this critical equipment. The cost of repairs and replacement will be all but eliminated in the first five years, with the exception of units that may suffer damage during use in fires and other emergencies.
Submission Date and Time: 6/8/2007 10:30 AM____
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Department: _____Fire______________ Prepared by: _Dennis M. Sargent_____ Attachments: Yes__X__ No ______ Advertised: ____Not Required ___X___ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ___D.S._
Finance Dept. __________________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _001-2220-522-6410__
Project No. ___________________
WF No. ______________________
Budget _____$47,500___________
Available ___ $47,500___________ |
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH MINE SAFETY APPLIANCES COMPANY FOR THE LEASE PURCHASE OF FIRE DEPARTMENT SELF CONTAINED BREATHING EQUIPMENT AT 0% INTEREST, NOT TO EXCEED $47,492.44 PER YEAR FOR TEN YEARS; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Mine Safety Appliances Company, whose address is P. O. Box 426, Pittsburgh, PA 15230, for the lease purchase of self-contained breathing equipment, SCBA, for the Leesburg Fire Department.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 11th day of June 2007.
__________________________
Mayor
ATTEST:
__________________________
City Clerk