AGENDA MEMORANDUM

Meeting Date:           June 25, 2007

From: Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of an Agreement with Osmose Utilities Services for Electric Utility Pole Inspections

Staff Recommendation:

Staff recommends execution of the agreement with Osmose Utilities Services, Inc for $57,200.00 for Electric Utility Pole Inspections.

Analysis:

The Florida Public Utilities Commission requires electric utilities to inspect their poles for damage and fatigue. Any poles found to have defects must be repaired or replaced.  The City of Leesburg has chosen to piggyback an existing contract between Osmose Utilities Services, Inc. and the Orlando Utility Commission (OUC).  Osmose Utilities Services, Inc. provides pole inspection service and can also make any necessary repairs authorized by the Electric Department.

This agreement will be a unit price agreement with the initial purchase covering the inspection for only a portion of the poles in the Leesburg electric system.  This purchase amount is for inspection services only and does not include any necessary repairs that may be identified. 

The Purchasing Division has reviewed the bid, bid award, and contract between Osmose and OUC.  The contract was openly and competitively bid and meets the requirements necessary for a piggyback agreement.

Options:

1.  Approve execution of the piggyback agreement with Osmose Utilities Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The funds for this service have been budgeted and are available in the current fiscal year in the account listed.  This contract will be used again during the 2008 fiscal year.  The department will seek commission approval at that time for future work to be performed.

Submission Date and Time:    6/20/2007 4:19 PM____

Department: __Electric Department____ Prepared by:  __Mike Thornton________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required ___X__ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. _041-1062-531.46-25__ Project No. __415930____________ WF No. ____ NA_______________ Budget  ____ $440,880.00_________ Available ___ $113,801.76__________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH OSMOSE UTILITIES SERVICES, INC. FOR POLE INSPECTIONS FOR A PORTION OF THE CITY OF LEESBURG'S ELECTRIC UTILITY POLES; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Osmose Utilities Services, Inc. whose address is 215 Greencastle Road, Tyrone, GA 30290-2944, for electric utility pole inspections.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __25th___ day of __June_______ 2007

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk