AGENDA MEMORANDUM

 

 

Meeting Date:           June 25, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Bid No. 70211 to Florida Can, Inc. for the Public Works Department – Solid Waste Division

 

 

Staff Recommendation:

Staff recommends approval of the bid award to Florida Can, Inc. for an annual term contract for the purchase of metal refuse containers

 

Analysis:

The purpose of the Invitation to Bid was to solicit quotations to establish an annual unit price term agreement with a vendor to supply metal refuse containers.  The metal refuse containers are used by the Solid Waste Division to provide commercial refuse service to customers.  The cans required are both front loading containers and top loading roll-off containers.

 

The Purchasing Division issued Invitation to Bid No. 70211 soliciting qualified firms to submit price quotes for the specified container types and sizes.  Three responses were received.  The bid tabulation is attached for your review.

 

The Solid Waste Division has selected Florida Can, Inc. as the preferred vendor.  Florida Can, Inc. was the low bidder overall for all types of containers.  The company also provides an innovative front loading container that has a rounded bottom.  The rounded bottom provides many benefits over the conventional square bottom container.  The rounded bottom is more sanitary, easier to replace in the field, and distributes weight better for loading and dumping.  The Solid Waste Division visited the manufacturing site in Lakeland to view this container.

 

The pricing submitted will be firm for a period of one year from award.  After one year, the vendor may request a price increase.  The requested increase must be supported by the Producers Price Index for the Metals and Metal Products Group.

 

Options:

1.  Award Bid No. 70211 to Florida Can, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

 

 

Fiscal Impact

Purchases from this bid will be requested by the Solid Waste Division as containers are needed.  The container purchases will follow the purchasing policy threshold categories and be approved at the appropriate level based on the dollar value of the purchase.

 

Funds are budgeted on an annual basis for the purchase of new and replacement metal containers.  Purchases are driven by new accounts and the need to replace existing containers.

 

Submission Date and Time:    6/20/2007 4:19 PM____

 

Department: _Public Works        ______

Prepared by:  _Mike Thornton__   _____                     

Attachments:         Yes__X_   No ______

Advertised:   _X__Not Required ______                     

Dates:   _March 12, 2007_____________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _046-5144-534.52-10__

 

Project No. __NA_______________

 

WF No. _____NA_______________

 

Budget  _____$46,340.00

 

Available ____$32,637.21