AGENDA MEMORANDUM

 

 

Meeting Date:           June 25, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Bid  No. 70201  to Schaefer Systems International, Inc. for the Public Works Department – Solid Waste Division

 

 

Staff Recommendation:

Staff recommends approval of the bid no. 70201 to Schaefer Systems International, Inc. for an annual term contract for the purchase of poly roll out refuse containers.

 

Analysis:

The purpose of this Invitation to Bid was to establish an annual unit price term agreement with a vendor to supply poly refuse containers.  These containers are used by the Solid Waste Division to provide residential and light commercial service to customers.

 

The Purchasing Division issued Invitation to Bid No. 70201 soliciting qualified firms to submit price quotes for the specified container types and sizes.  Three responses were received.  The bid tabulation is attached for your review.

 

The Solid Waste Division requested samples of a 90 gallon poly can from the two lowest bidders, Cascade Engineering and Schaefer Systems International, Inc.  Solid Waste has evaluated each of the cans and has determined the poly can from Schaefer Systems appears to be better constructed than the can from Cascade.  Schaefer Systems International, Inc. is not the lowest bidder as a truck load price is $2.78 more.

 

Staff has determined the lid hinge on the Schaefer product is better constructed than the can from Cascade.  Other than the cart wheels the lid hinge is the only mechanical connection on the cart and tends to be the weakest point.  The quality of the hinge is important because the City has ordered a fully automated refuse truck.  This truck will be used with these cans.  A fully automated truck will provide greater stresses on the cart than the current semi-automated system that is used.  With the current system the driver can open the lid before the truck dumps the can.  With the fully automated truck the driver stays in the cab and the lid is opened when the can is turned upside down and the contents actually push open the lid.  For this reason it is important that the lid hinge have as many connection points as possible.  The Schaefer can has 3 connection points compared to only 2 connection points on the Cascade can.

 

 

Options:

1.  Award Bid No. 70201 to Schaefer Systems International, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Purchases from this bid will be requested by the Solid Waste Division as containers are needed.  The container purchases will follow the purchasing policy threshold categories and be approved at the appropriate level based on the dollar value of the purchase.

 

Funds are budgeted on an annual basis for the purchase of new and replacement poly refuse cans.  Purchases are driven by new accounts and the need to replace existing containers.

 

Submission Date and Time:    6/20/2007 4:19 PM____

 

Department: _Public Works___________

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X_   No ______

Advertised:   _X__Not Required ______                     

Dates:   _March 12, 2007_____________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _046-5144-534.52-10_

 

Project No. __NA______________

 

WF No. _____NA______________

 

Budget  _____NA______________

 

Available ____NA______________