AGENDA MEMORANDUM

Meeting Date:           June 25, 2007

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition #38351 for Computer Hardware for the Information Technology Department

Staff Recommendation:

Staff recommends approval of purchase requisition #38351 to the Hewlett Packard Company for $67,911.68.

Analysis:

This purchase is for additional computer network hardware, support, and maintenance.  The purchase includes additional blade servers and hard disk drives.

The City has reached storage capacity on the system.  This purchase will add additional hard disk space.  Of the new blade servers, two will be used for the new GIS system terminal services.  One will be used for the new Exchange 2007 e-mail server.  The last server will be used to test the new version of Microsoft Windows Server 2008 (Longhorn).

This purchase is using the State of Florida Technology Hardware contract #250-000-03-1.  This state contract is available for use by local municipalities through state statute.

Options:

1.  Approve purchase requisition #38351 to the Hewlett Packard Company; or 

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Although funds were not specifically appropriated in account 001-1633-513-64-10, in accordance with the adopted budget policy, $105,963 is available within the capital outlay category for this purpose.  In addition, the cost for vendor support is $11,114.56 and funding is available in external IS maintenance account 001-1633-513-46-33 for this purpose.

Submission Date and Time:    6/20/2007 4:19 PM____

Department: _Information Technology__ Prepared by:  _Mike Thornton_________                      Attachments:         Yes_X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. __001-1633-513.64-10_ Project No. ___NA______________ WF No. ______NA______________ Budget  ______$355,163__________ Available _____$105,963__________