AGENDA MEMORANDUM

 

 

Meeting Date:           June 25, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolutions Authorizing Execution of Contract Amendments with the Professional Engineering Firms Listed

 

 

Staff Recommendation:

Staff recommends adoption of the attached resolutions authorizing execution of  a First Amendment to Agreement for Professional Services with each of the Engineering firms listed below..

 

Analysis:

The existing agreements list the  engineering services to be provided by the firm on a continuing basis as needed by the City of Leesburg.  Each project will have a scope of work and task order with a price quote for the required services.

 

This contract amendment extends the term of the existing agreements with each of the following firms for one additional year.

 

·         Boyle Engineering

·         HDR Engineering

·         Riddle-Newman Engineering

·         Universal Engineering Sciences

·         JCR Consulting (Landscape Architecture)

·         PBS & J

·         Jones Edmunds

·         Booth, Ern, Straughan & Hiott, Inc.

·         Nodarse & Associates, Inc.

 

The original agreements are the result of RFP-04-011.  The original Request for Proposal provided for an extension of the agreement for two additional one year periods.  The City, in agreement with the individual firms, is exercising the option to extend the existing contracts.

 

Options:

  1. Approve the attached resolution authorizing the execution of the contract amendment number one with each of the engineering firms, or
  2. Such alternative action the Commission may deem approriate. 

 

 

 

Fiscal Impact:

Project related assignments will be funded from appropriate capital funding sources, as provided by the adopted budget.  Non-capital related assignments will be funded through appropriate Engineering Services lines as provided by the adopted budget.  Future budget requests will include appropriate requests for funding.

 

Submission Date and Time:    6/20/2007 4:19 PM____

 

Department: __Finance Department____

Prepared by:  __Mike Thornton________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. ___NA____________

 

Project No. ____NA_____________

 

WF No. _______NA_____________

 

Budget  _______NA_____________

 

Available ______NA_____________