AGENDA MEMORANDUM

Meeting Date:           June 25, 2007

From: Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of an agreement with Joseph Tomlinson Construction, Inc. for design/build construction services for an addition to Fire Station #4

Staff Recommendation:

Staff recommends execution of the agreement with Joseph Tomlinson Construction, Inc. for $48,650.00.

Analysis:

The purpose of this project is to increase the sleeping quarters area at Fire Station #4.   Lake County originally constructed the building to house a two member crew and is now grossly undersized for the number of crew members on a shift.  The station is shared by four City of Leesburg firefighters and two members from Lake/Sumter EMS.

This addition will provide 520 square feet to the station to be used for sleeping quarters.  The existing sleeping quarters will be converted to an office area and storage. 

Due to the small size and budget of this project, staff determined a design/build request for proposal would be the most effective.  The Purchasing Division issued Request for Proposal 70232 on April 23, 2007.  Of the three responses received May 25, 2007, staff deemed the proposal submitted by Joseph Tomlinson Construction, Inc. the most responsive and best met the needs and budget requirements of the City.  A tabulation sheet is attached for your review.

Options:

1.  Approve execution of the agreement with Joseph Tomlinson Construction, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

An amount of $50,000 was budgeted and is available in the current fiscal year for this project.

Submission Date and Time:    6/20/2007 4:19 PM____

Department: _Fire Department________ Prepared by:  _Mike Thornton_________                      Attachments:         Yes__X_   No ______ Advertised: X___ Not Required Dates:   _April 22, 2007______________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _001-2220-522.63-10__ Project No. ___________________ WF No. ______________________ Budget  _____$50,000.00_________ Available ____$50,000.00_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH JOSEPH TOMLINSON CONSTRUCTION, INC TO PROVIDE DESIGN/BUILD SERVICES FOR AN ADDITION TO FIRESTATION #4; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with JOSEPH TOMLINSON CONSTRUCTION, INC. whose address is 8626 U.S. Highway 441, Leesburg, FL 34788 for design/build services for an addition to Fire Station #4 pursuant to Request for Proposal. 70232.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __25th___ day of __June__ 2007.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk