Staff recommends award of RFP 70222 to Deluxe Systems Inc. of Florida for warehouse shelving for $37,761.50.
This purchase is to add additional shelving and replace some existing shelving in the Central Stores warehouse.
The majority of the current warehouse shelving was installed in the early 1970’s. The shelving is constructed from slotted angle iron and wood and is not designed for its current use. The current shelving is inefficient and does not provide the best use of space. It is not easily adjusted and the dimensions introduce inefficiencies.
The new shelving will be 10 foot high, fully adjustable shelving to replace the existing 6 foot high shelving. This will provide more cubic feet of storage space in the same space currently used. Staff can not expand the existing warehouse so the only way to gain more storage space is to go up. The warehouse staff will also be able to easily adjust the shelving to meet the requirements of the changing stock. The style of shelving selected will allow the warehouse to operate more efficiently by consolidating stock locations and allow for adapting to new items. As the City grows, so will the services that can be provided by the warehouse.
The purchase will also be adding 11 additional bays of pallet racking and one cantilever rack for the storage of long material.
The Purchasing Division issued RFP 70222 soliciting qualified firms to submit a proposal for replacing the existing warehouse shelving. Staff received two proposals, one from Craft Equipment and the second from Deluxe Systems Inc. of Florida. The proposals were evaluated by the warehouse and purchasing staff. Staff determined Deluxe Systems’ proposed shelving best met the needs of the warehouse and the type of items that are inventoried. The shelving proposed had a higher shelf weight capacity and was a medium duty shelf as opposed to the shelving proposed by Craft Equipment.
1. Award RFP No. 70222 to Deluxe Systems Inc. of Florida; or
2. Such alternative action as the Commission may deem appropriate
An amount of $58,000 was budgeted in fiscal year 2007 capital outlay for this project. The actual expense is approximately $20,000 less than the budgeted amount. The funds are available in the account listed.
Prepared by: _Mike Thornton_________
Attachments: Yes_X__ No ______
Advertised: _X__Not Required ______
Dates: ___April 23, 2007______________
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. _001-1369-513.63-10____
Project No. __NA_________________
WF No. _____NA_________________