AGENDA MEMORANDUM

 

 

Meeting Date:           June 25, 2007

 

From:                          Raymond S. Sharp, Director Environmental Services/Public Works

 

Subject:                      Resolution authorizing Contract Amendment No. 1 for Task Order 21 for extension of City Engineering Services with Boyle Engineering Corporation

 

 

Staff Recommendation:

Staff recommends approval of three-month contract extension and increase in contract value not-to-exceed $45,000.00 (Amendment No. 1 to Task Order 21).

 

Analysis:

When the former Public Works Director/City Engineer left the City’s employment last fall, the Public Works and Environmental Services Departments were combined into a single department.  Because of the continuing need for engineering support, the position of City Engineer was left in place.  There was an on-going need for the function of City Engineer in the interim. Boyle Engineering Corporation (BEC) was one of several firms providing continuing services to the City  and was asked to submit qualifications.  Of the responses received, BEC offered the services of an engineer who had previously served another central Florida city in the capacity of City Engineer – this was the most qualified response.  A contract was enacted with BEC to provide City Engineer services, three days per week for a period of six months, while the City sought to hire a full-time City Engineer.

 

The position has been continuously advertised and posted with no qualified candidates to date, largely because of market conditions and competition for engineers with the qualifications required for City Engineer.  Staff continues to advertise the position and actively pursue qualified candidates.

 

This extension will provide additional time and services to continue the interim City Engineering contract for three months. Staff will reduce the hours of service during this contract extension to minimize costs as much as possible.

 

Options:

1.  Approve the contract extension as presented, or;

2.  Such alternative action as the Commission may deem appropriate.

 

 

 

Fiscal Impact

Although funds were not specifically appropriated in account number 001-5197-539.31-30 in accordance with the adopted budget policy, $45,000 is available in the personal services category which includes budget of $90,000 for the City Engineer position.

 

Submission Date and Time:    6/20/2007 4:19 PM____

 

Department: Public Works

Prepared by:  Ray Sharp                   

Attachments:         Yes_ _X__   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-5197-539-3130___

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CONTRACT AMENDMENT NO. 1 TO TASK ORDER 21 WITH BOYLE ENGINEERING CORPORATION TO EXTEND THE CONTRACT FOR CITY ENGINEERING SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Contract Amendment No. 1 to Task Order 21  with Boyle Engineering Corporation whose address is 320 E. South Street, Orlando, Florida, 32801, for an extension of contract City Engineering services.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _25th____ day of ___June______ 2007

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk