AGENDA MEMORANDUM

 

Meeting Date:           July 9, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Change Order #1 to the City Hall Parking Lot for additional Storm Water Capacity

 

Staff Recommendation:

Staff recommends approval of purchase requisition #37538 for a change order to the City Hall Parking Lot project with Superior Asphalt of Central Florida for $67,581.95.

 

Analysis:

This change order is to cover additional materials and work necessary to increase the size of the underground storm water chamber system.  Saint Johns Water Management District required the increased capacity  after the original bid had been awarded and the contract executed.  This project used an underground chamber system for storm water retention in place of locating an above ground retention pond on limited City property.  This change order is to cover the cost of increasing the capacity of the underground chambers.

 

The work for this change order has already been completed, and funds were allocated by the Commission in May with approval of the Budget Amendment / Bond Fund Reallocation.  Approval of this purchase requisition will  authorize staff to make payment to the vendor for the additional materials and labor.

 

Options:

1.  Approve purchase requisition #37538 to Superior Asphalt of Central Florida for $67,581.95; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

This change order increases the purchase requisition with Superior Asphalt by $67,581.95.  This amount was included in the Budget Amendment / Bond Reallocation approved in May, thus no additional funds are necessary.

 


Submission Date and Time:    7/9/2007 4:53 PM____

 

Department: __Public Works__________

Prepared by:  __Mike Thornton________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _014-5171-537.63-10___

 

Project No. __140002_____________

 

WF No. _____WF0443175 / 001____

 

Budget  _____$2,215,641.00 (revised__

 

Available ____$1,755,759.58________