AGENDA MEMORANDUM

 

 

Meeting Date:           August 13, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an Agreement with Boone Improvements, Inc. to provide large area mowing services at the Leesburg International Airport.

 

 

Staff Recommendation:

Staff recommends execution of the agreement with Boone Improvements, Inc. for contractor services at the Leesburg International Airport for large area mowing.

 

Analysis:

The purpose of this project is to contract with a qualified vendor to provide large area mowing contractor services at the Leesburg International Airport.  The contractor will provide all necessary equipment and labor necessary to mow all grass areas owned by the City in and around the airport.

 

The areas included are generally all grass areas within the fenced perimeter of the airport.  This primary area is approximately 198 acres.  Also included are two smaller or secondary areas totaling 10 acres near Pringle Development and the object free zone to runway 21 on the North side of Highway 441.  This contract does not include mowing in the ‘landscape’ areas that are currently maintained by the City Parks & Recreation Department crews.

 

On June 18, 2007 the Purchasing Division issued Invitation to Bid 70251 soliciting qualified vendors to provide the requested services.  On July 9, 2007 five bid responses were received and opened.  The final bid tabulation sheet is attached for your review.

 

As part of the bid review, the Purchasing Division completed reference checks for the low bidder M&B Lawn Maintenance Services, Inc.  Of the five references provided, two  responded to our request.  The two that responded provided a non-favorable rating of the company’s work performance and would not recommend them.  Purchasing staff then checked references for the next low bidder, Boone Improvements, Inc.  The reference checks for this firm were all favorable and each highly recommended the company.

 

Options:

1.  Approve execution of the agreement with Boone Improvements, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

This contract has been created as a per-mowing cycle unit price contract to allow for flexibility to change the mowing frequency if necessary.  Based on the current mowing schedule and frequency the annual cost of this contract is $25,660.96.  This is a savings of $2,535.04 compared to the previous contract for the same services.  An amount of $5,921.76 will be spent during this fiscal year and is available in the account listed.

 

Submission Date and Time:    8/8/2007 4:38 PM8/8/2007 10:10 AM____

 

Department: _City Manager - Airport___

Prepared by:  _Mike Thornton________                     

Attachments:         Yes__X_   No ______

Advertised:   _X__Not Required ______                     

Dates:   June 17, 2007________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1821-542.46-25__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$177,500.00________

 

Available ____$ 26,305.69_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BOONE IMPROVEMENT, INC. FOR THE PURPOSE OF PROVIDING AREA MOWING AT THE LEESBURG INTERNATIONAL AIRPORT PURUSANT TO BID 70251 ON A CONTINUING BASIS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with BOONE IMPROVEMENTS, INC. whose address is P.O. BOX 3190, HIGHSPRINGS, FL  32655, for mowing services on a continuing basis at the Leesburg International Airport pursuant to bid number 70251.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of __August,_______ 2007.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk