AGENDA MEMORANDUM

Meeting Date:           August 13, 2007

From:                          Barbara J. Morse, Library Director

Subject:                      Resolution adopting Library Operation Policies

Staff Recommendation:

Library staff and the Library Advisory Board recommend approval of the attached Library Operation Policies. 

Analysis: 

Library policies have been updated periodically during the history of library services in the City.  When the City joined the County Library System as a member, a number of the policies were updated; specifically, the Circulation policy was changed to provide continuity across the system and as part of the Interlocal Agreement. 

The Library staff and the Library Advisory Board have reviewed and updated the library’s entire operation policies in light of the changes brought on with the opening of a new and larger facility.  Approval by the Commission will allow the library to refer to policy for daily operation. 

The City Attorney  reviewed the policies and the policies were also given to Attorney Mary Minow who was available through the Library Division of the Department of State to review policies for public libraries in Florida.  The recommendations of the attorneys were incorporated into the document.

The Library Board voted to approve and present the policies to the Commission during their July meeting.  The policies were collated into a single document for presentation in their entirety to the Commission. 

Following City Commission approval,  the policies will continue to be regularly reviewed and updated as recommended by the attorney.

Options:

1.  Approval of the Library Operational Policy

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Approving these policies will be fiscally neutral.  The meeting room policy includes some charges for use that are in keeping with the City’s policies for the Community Building.  This may bring some revenue to the City and will serve to off-set any maintenance cost for the upkeep of the area.

Submission Date and Time:    8/8/2007 4:38 PM____

Department: ______________________ Prepared by:  ______________________                      Attachments:         Yes____   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _________________ Project No. ___________________ WF No. ______________________ Budget  ______________________ Available _____________________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, ADOPTING LIBRARY OPERATION POLICIES; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the  City Commission hereby adopt the operational policies of the Leesburg Public Library.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _13th____ day of _August________ 2007.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk