AGENDA MEMORANDUM

 

 

Meeting Date:           August 13, 2007

 

From:                          Stan Carter, Information Technology Director

 

Subject:                      Resolution authorizing an agreement with Embarq for phone lines and local long distance service

 

 

Staff Recommendation:

Staff recommends acceptance of the Service and Equipment Agreement with Embarq for $26,023.20 annually.

 

Analysis:

The City’s existing agreement with Embarq for local phone lines and local toll area calling has expired.   Embarq and City of Leesburg Information Technology staff have worked out a new bundle of phone services that will result in an annual savings of $4,680. This new bundle of phone services will provide all current functionality. It will also expand the existing number of Direct Inward Dialing phone numbers available by seventy-five and expand local toll area to include Clermont, Ocala, and Gainesville.

 

Options:

1.  Accept the Service and Equipment Agreement from Embarq.

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The fiscal impact of this agreement is a savings of $4,680 per year.

 

Submission Date and Time:    8/8/2007 4:38 PM8/8/2007 10:11 AM____

Department: ___Information Technology

Prepared by:  ___Stan Carter________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head __Yes___

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EMBARQ FOR PHONE LINE AND LOCAL LONG DISTANCE SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with EMBARQ FLORIDA INC. whose address is __900 Springmill Road, Mailstop: OHMANJ0101, Mansfield, OH 44906___, for local phone lines and local toll area calling, State of Florida contract number 07WPE74ML5Y  .

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _13th__ day of _AUGUST 2007.

 

 

 

                                                                            _________________________________

                                                                             Mayor

 

ATTEST:

 

 

________________________________

City Clerk