AGENDA MEMORANDUM

 

 

Meeting Date:           August 27, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Award  Bid 70301 to Walker-Miller Equipment for the purchase of one 106 kW portable back-up generator

 

 

Staff Recommendation:

Staff recommends award of bid 70301 to Walker-Miller Equipment, Co. Inc. for  $29,953.00.

 

Analysis:

The Fleet Services Division budgeted $60,000 for the purchase of portable back-up generators.  This bid was issued with minimum requirements for the generators.  We asked vendors to propose units that met or exceeded the minimum requirements and whose cost did not exceed $30,000.  We essentially asked vendors to propose units that would provide the ‘most generator for the money’.

 

The Purchasing Division received 19 responses.  Of the 19, Walker-Miller was deemed to have proposed the most generator for the money.  The Fleet Manager has evaluated all the submittals and the specifications for each unit.  The unit from Walker-Miller provides 106 kilowatts of power, far more than any of the other units proposed.

 

Fleet Services has decided to purchase one new portable generator and use the balance of funds to convert an existing 500 kilowatt stationary generator to portable.

 

Options:

1.  Award bid 70301 to Walker-Miller Equipment Co., Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds of $60,000 were budgeted for the purchase of two new generators.  This purchase will come from that budgeted amount.

 

 

 

 

 

 

Submission Date and Time:    8/24/2007 5:26 PM8/22/2007 2:09 PM____

 

Department: __Fleet Services__________

Prepared by:  __Mike Thornton________                     

Attachments:         Yes__X_   No ______

Advertised:   _X__Not Required ______                     

Dates:   _____July 27, 2007___________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-5110-519.64-12__

 

Project No. __ FLEET___________

 

WF No. ______________________

 

Budget  ______$862,500_________

 

Available _____$  60,000________

 


COST PER KILOWATT COMPARISON

 

 

 

BID #70301

 

 

 

PORTABLE GENERATORS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Unit Number 1

 

 

Unit Number 2

 

 

Vendor Name

Price Quote Unit # 1

Unit #1
Kilowatt
Rating

Cost Per Kilowatt

Price Quote Unit # 1

Unit #2
Kilowatt
Rating

Cost Per Kilowatt

WALKER MILLER EQUIPMENT

$29,953.00

106

$282.58

$29,953.00

106

$282.58

NEFF RENTAL

$20,685.00

64

$323.20

$20,685.00

64

$323.20

STAND BY SYSTEMS

$24,067.00

65

$370.26

$24,067.00

65

$370.26

POWER PRO TECH

$23,600.00

60

$393.33

$23,600.00

60

$393.33

GODWIN PUMPS

$20,174.00

50

$403.48

$20,174.00

50

$403.48

ALL POWER GENERATORS

$26,297.00

65

$404.57

$26,297.00

65

$404.57

S.D. SOLUTIONS

$24,639.85

60

$410.66

$24,639.85

60

$410.66

HERTZ EQUIP. RENTAL

$24,336.40

56

$434.58

$21,699.00

80

$271.24

GLOBE ELECTRIC

$25,931.00

56

$463.05

$25,931.00

56

$463.05

ZABATT POWER SYSTEMS

$29,300.00

61.6

$475.65

$29,300.00

61.6

$475.65

RING POWER

$28,480.00

59

$482.71

$28,480.00

59

$482.71

MILLENIUM PRODUCTS

$24,450.00

50

$489.00

$24,450.00

50

$489.00

CUMMINS POWER SOUTH

$29,400.00

60

$490.00

$29,400.00

60

$490.00

GRANDVIEW EQUIP. RENTAL

$27,687.75

56

$494.42

$27,687.75

56

$494.42

COBRA POWER

$26,958.00

50

$539.16

$26,958.00

50

$539.16

CJ'S SALES & SERVICE

$29,025.00

50

$580.50

$29,025.00

50

$580.50

HD SUPPLY

$26,527.00

45

$589.49

$26,527.00

45

$589.49

ZABATT POWER SYSTEMS

$29,947.00

50

$598.94

$29,947.00

50

$598.94

ZABATT POWER SYSTEMS

$29,947.00

50

$598.94

$29,947.00

50

$598.94