AGENDA MEMORANDUM

 

 

Meeting Date:           August 27, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #38617 to JRS Custom Fabricating for the conversion of a stationary generator to portable generator.

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition 38617 to JRS Custom Fabricating for $29,995.00.

 

Analysis:

The Fleet Services Division has a 500 kW stationary generator that was removed from the Waste Water Treatment Plant.  They are requesting this work  from JRS Custom Fabricating to convert the stationary generator to  a portable generator.  This will allow the generator to be used in emergency situations at various City facilities.   The size of this generator is adequate to support any one of the many facilities.

 

This purchase has been deemed a single source as this is the only local vendor that provides this type of service on a regular basis.    Other vendors are available outside the area; however they will have higher costs due to freight charges and preparing the item for shipping.

 

Options:

1.  Approve purchase requisition 38617 to JRS Custom Fabricating; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds of $60,000.00 were budgeted for two new generators.  Of the total, $30,000 will be used for the purchase of a new generator and the remaining $30,000 will be used for converting this larger generator.

 

 

 

Submission Date and Time:    8/24/2007 5:26 PM8/22/2007 2:08 PM____

 

 

 

 

Department: _Public Works__________

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-5110-519.64-12__

 

Project No. __FLEET___________

 

WF No. ______________________

 

Budget  ______$862,500_________

 

Available _____$  60,000 ______