AGENDA MEMORANDUM

Meeting Date:           August 27, 2007

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

Subject:                      Extension of Interim City Engineering Services through September 30, 2007

Staff Recommendation:  Staff recommends approval of Amendment Number 2 in an amount not to exceed $16,000.

Analysis:

The City has previously contracted with Boyle Engineering Corporation, under the terms of its continuing services contract to provide interim City Engineering services to the City.  Amendment No. 1 increased the authorized amount to $153,269.00 and extended the contract through August 31, 2007.  Amendment No. 2 extends the contract through September 30, the end of the current Fiscal Year, in an amount not to exceed $16,000.00.

In an effort to minimize costs, this extension revises the original scope from that of providing scheduled on-site services to on-call services as needed.  The majority of the on-call services will be provided from Boyle’s Leesburg office to further minimize costs.

Options:

1.  Approve Amendment No. 2 as presented, or;

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

This will complete the current FY interim City Engineer Services contract.  The source of funds will be through appropriate budget amendment reallocating the unused budgeted portions of the City Engineer’s salary, benefits and automobile allowance.

Submission Date and Time:    8/24/2007 5:26 PM____

Department: Public Works Prepared by:  R. Sharp Attachments:         Yes_X__   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head  rss Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _001-5197-539.12-10 _ Project No. ___________________ WF No. _______$128,017________ Budget  _______$239,668________ Available ______$127,350________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT 2 TO TASK ORDER 21, EXTENDING INTERIM CITY ENGINEERING SERVICES THROUGH THE END OF THE CURRENT FISCAL YEAR; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an Amendment No. 2 to Task Order 21 with Boyle Engineering Corporation whose address is 1600 W. Main Street, Suite 1, Leesburg, Florida, for on-call Interim City Engineering Services.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of __August_______ 2007.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk