Staff recommends execution of the agreements for debris monitoring and debris removal services with the companies listed below:
Bamaco, Inc - Debris Removal Primary Contractor
Ashbritt Environmental, Inc - Debris Removal Secondary Contractor
Solid Resources, Inc. - Debris Monitoring Secondary Contractor
The purpose of this project is to establish unit price contracts with qualified firms to assist the City in debris removal and monitoring in the event of a natural disaster, specifically a wind driven event such as a hurricane or tornado.
These contracts identify a primary and secondary company to be used for removal and monitoring. The contracts are unit price contracts for the services offered by the companies. The contracts with the unit price amounts are attached for your review.
In order for the City to obtain the maximum reimbursement of costs from a natural disaster, the Federal Emergency Management Administration (FEMA) requires that we have competitively bid and negotiated contracts established in advance of a disaster.
The City is contracting with two companies to provide debris removal services in the event of a disaster. These companies will provide all necessary labor and equipment to remove debris from City property, streets, and right-of-ways.
The City also intends to contract with two companies to provide debris monitoring services. This service is necessary in order to account for the amount of debris removed and transferred to a City debris processing site. These firms will do the ‘accounting’ of the debris and assist the City in submitting requests for cost reimbursement from FEMA for debris removal.
The Purchasing Division issued Request for Proposals for each of the services. The City received 12 responses for RFP-06-08 for Debris Removal Services and received four responses for RFP-06-09 for Debris Monitoring Services. The evaluation committee evaluated all proposals and the top two firms from each RFP, as previously listed, were identified.
The primary contractor for debris monitoring was identified as PBS & J. The signed agreement was not returned in time to make this agenda. There was a change in contact people at the vendor that caused the delivery of the agreement to be delayed. The Purchasing Division will seek approval of that agreement at a future meeting when the vendor signed agreement is returned.
1. Approve execution of the agreements to the companies listed; or
2. Such alternative action as the Commission may deem appropriate
There is no immediate fiscal impact at this time. These agreements will be used if the City is affected by a wind driven event. The fiscal impact from an event cannot be estimated at this time.
Department: __Public Works__________
Prepared by: __Mike Thornton________
Attachments: Yes__X_ No ______
Advertised: Yes_Not Required ______
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. __NA_____________
Project No. ___NA______________
WF No. ______NA______________